Procurement Executive

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A healthcare institution in Singapore is seeking a skilled Procurement Officer to support daily procurement activities, manage procurement processes, and negotiate with vendors. The ideal candidate should have a degree in Business Administration or Supply Chain Management and at least 3 years of relevant experience. Proficiency in SAP and strong organizational skills are essential for this role.

Qualifications

• Minimum 3 years of related work experience.
• Proficient in Microsoft Office and SAP Materials Management Module.
• Organised, meticulous, and resourceful.
• Strong negotiation and writing skills.

Responsibilities

• Manage end-to-end procurement processes from sourcing to contracting.
• Liaise with user departments for requirement specifications.
• Negotiate with vendors for cost savings.
• Conduct Procurement Roadshows for users.

Skills

Negotiation skills

Organizational skills

Microsoft Office proficiency

Team player

Resourceful

Team player

Education

Degree in Business Administration or Supply Chain Management

Tools

SAP Materials Management Module

Job description

You will support the daily procurement activities in Procurement Service by managing sourcing, conducting request for quotations, tenders and contracting for goods and services include medical consumables and general supplies, equipment and services for both clinical and non-clinical departments to achieve value for money, timely and cost-effective purchases in accordance with Ang Mo Kio-Thye Hua Kwan Hospital’s Procurement Policies and Procedures.

• Manage end-to-end procurement processes from sourcing, user evaluation, award and contracting for medical consumables and general supplies, equipment and services in compliance with established Procurement Policies and Procedures
• Manage purchasing plan for Financial Year with Departments according to approved budgets for capital expenditure and operating expenditure
• Liaise with user departments for requirement specifications, scope of work and services for conducting Request for Quotation (RFQ) and Invitation to Tender (ITT)
• Provide appropriate guidance to user departments in terms of procurement approach
• Publish RFQ and ITT in electronic Procurement platform, conduct briefing and facilitate site show rounds where applicable
• Compile quotations and bids for user departments in a Price Comparison Table (PCT)
• Establish evaluation team and criteria with user departments and to facilitate evaluation process with vendor interviews, product trial, sampling and Price-Quality Method (PQM) evaluation
• Negotiate with vendors for cost savings or avoidance
• Prepare approval papers to obtain approvals from Approving Authority in accordance to Procurement Policies and Procedures
• Issue Letter of Award (LOA) and Contract to successful vendor
• Liaise with users to raise Purchase Requisition (PR) in Enterprise System and issue Purchase Order (PO)
• Liaise with users, Finance, Store and vendors on invoices and delivery
• Conduct Procurement Roadshows for users on processes and update to processes
• Inventory management
• Review inventory par levels for replenishment of stock items
• Liaise with ALPS for bulk contracts
• Monitor blanket orders and liaise with store on delivery schedule
• Contribute to continuous improvement of procurement processes and systems
• Review outstanding Purchase Orders with users
• Maintain UpToDate records of purchases for audit purposes
• Assist in projects
• Ad-hoc duties as and when assigned by Supervisor

Requirements

• Degree in Business Administration or Supply Chain Management
• Minimum 3 years of related work experience
• Proficient in Microsoft Office and SAP Materials Management Module
• Organised, meticulous and resourceful
• Strong negotiation and writing skillsIndependent as well as a team player