Procurement Assistant (Jurong)

HONG XIN DA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is seeking a Procurement Assistant to support day-to-day purchasing activities and supplier coordination. The ideal candidate will have an accounting background and be responsible for verifying supplier invoices, assisting in the sourcing of supplies, and ensuring compliance with company procurement policies. The role offers a dynamic work environment with opportunities for professional development.

Qualifications

• Accounting background required.
• Experience with supplier invoicing and procurement processes.

Responsibilities

• Assist in sourcing products and services based on requirements.
• Prepare Purchase Requisitions and Purchase Orders.
• Coordinate delivery arrangements and track order status.

Job description

Job Summary

The Procurement Assistant supports day-to-day purchasing activities, supplier coordination, and document processing.
With an accounting background, the role also assists in verifying supplier invoices, supporting 3-way matching (PO–GRN–Invoice), and ensuring accurate cost recording.

2. Key Responsibilities

Procurement Duties

• Assist in sourcing products, materials, and services based on company requirements.
• Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO).
• Obtain quotations from suppliers and maintain price comparison records.
• Follow up with suppliers on order confirmation, delivery schedules, and shipment updates.
• Monitor stock levels and coordinate replenishment with warehouse and internal teams.
• Maintain supplier databases, contracts, and pricing lists.
• Handle filing and documentation of procurement records.

Logistics & Coordination

• Coordinate delivery arrangements and ensure timely arrival of goods.
• Liaise with warehouse team on incoming shipments, shortages, and quality issues.
• Track order status and update stakeholders on delivery timelines.

Accounting & Administrative Support

• Perform 3-way matching: PO, GRN (Goods Received Note), and supplier invoices.
• Verify invoice accuracy (price, GST, quantity, terms).
• Assist Finance in resolving discrepancies with suppliers.
• Monitor outstanding invoices and support monthly closing activities.
• Assist in preparing cost reports and procurement summaries.

Compliance & Process Control

• Ensure all procurement activities comply with company policies and SOPs.
• Maintain confidentiality of pricing, supplier contracts, and financial information.