Procurement Assistant/ Executive

BLOOMFOSS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading procurement firm in Singapore seeks a dedicated procurement officer to provide support in sourcing, tendering, and contract management. Responsibilities include negotiating with suppliers for pricing and delivery, maintaining purchase records, and ensuring compliance with procurement policies. The ideal candidate should have a Diploma/Degree and a minimum of 2 years experience in procurement, with strong communication skills in English and Chinese/Mandarin. This position offers a dynamic work environment and the potential for career growth.

Qualifications

• Minimum 2 years experience in procurement.
• Knowledge on local and overseas sources for materials and equipment.
• Ability to communicate in English and Chinese/Mandarin.

Responsibilities

• Provide procurement support in sourcing, tendering, and contract management.
• Negotiate with suppliers for best prices and delivery timing.
• Maintain records of purchases and communicate with suppliers for claims.

Skills

Interpersonal skills

Communication skills

Attention to detail

Critical thinking

Problem-solving

Proficiency in MS Office

Education

Diploma/Degree

Tools

MS Office

Excel

PowerPoint

Job description

Job Responsibilities

• Provide procurement support to operations in sourcing, tendering, evaluation and contract management.
• Responsible for full spectrum of purchasing process (sourcing, quotation enquiry, price negotiation, placement of orders and delivery arrangement)
• Ensure materials/services purchased are in accordance with user specifications.
• Negotiate with suppliers in getting the best price and delivery at required timing.
• Negotiate with vendors for better payment terms, etc.
• Expediting of orders to ensure timely delivery.
• Maintain records of purchases, pricing, and other important data.
• Liaise with suppliers on claims for products with issue.
• Plan and coordinate with logistic team for collection/delivery.
• Collaborate with finance to facilitate payment process to suppliers.
• Work with sales, project and procurement team in accomplishing duties as needed.
• Preparation of documentation, if required.
• Establish and develop strong working relationships with vendors/suppliers.
• Monitor and manage supplier performance based on quality standards, delivery time & best prices and ensure all criteria are met according to organisational requirements and expectations.
• Work closely with vendors/suppliers and responsible for clarifying on specifications, if required.
• Conduct market research and engage industries to better understand supplier landscape and market supply conditions.
• Ensure compliance with procurement policy and procedure.
• Carry out other duties assigned by immediate superior and/or higher management.

Job Requirements

• Minimum Diploma/Degree, with minimum 2 years experience in procurement.
• Knowledge on local and overseas sources for materials and equipment.
• Proficient in MS Office, Excel, PowerPoint, and Words.
• A team player with excellent interpersonal and communication skills, attention to details, meticulous and independent.
• Good organisational, multitasking, prioritisation, and effective time management skills.
• Excellent verbal communication skills and active listening skills.
• Ability to think critically and resolve problems/issues
• Positive attitude, proactive and self-initiated.
• Good written and spoken language skill (English and Chinese/Mandarin to handle China vendors/suppliers)