Procurement Assistant & Administrative

VFI FOOD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A food service company in Singapore is seeking a responsible and proactive individual for an administrative support role. The candidate should have a minimum diploma in Business Administration and 1–2 years of relevant experience in purchasing or customer service. Key responsibilities include handling communications, ordering items from vendors, and preparing purchase orders. Proficiency in Microsoft Office is essential, along with strong communication and organisational skills.

Qualifications

• Minimum Diploma in Business Administration, Supply Chain, or a related field.
• At least 1–2 years of relevant working experience in administrative support, purchasing, or customer service.
• Strong communication and interpersonal skills.

Responsibilities

• Handle and respond to phone calls and emails promptly and professionally.
• Order items from vendors or service providers as required.
• Obtain at least three quotations to verify purchase prices.

Skills

Communication skills

Interpersonal skills

Proficient in Microsoft Office

Organizational skills

Multitasking

Attention to detail

Education

Diploma in Business Administration or related field

Job description

Job Responsibilities:

• Handle and respond to phone calls and emails promptly and professionally.
• Order items from vendors or service providers as required.
• Obtain at least three quotations to verify purchase prices and ensure proper comparison before making any purchase.
• Prepare and issue Purchase Orders (POs) and submit for approval.
• Maintain good relationships with both vendors and customers.
• Use company and/or customer systems or portals for day-to-day operational tasks.
• Prepare and issue invoices to customers.
• Perform any other duties as assigned by the management.

Job Requirements:

• Minimum Diploma in Business Administration, Supply Chain, or a related field.
• At least 1–2 years of relevant working experience in administrative support, purchasing, or customer service.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiar with using online systems or portals for daily operations.
• Good organizational and multitasking abilities.
• Attention to detail and accuracy in documentation and data entry.
• Responsible, proactive, and able to work independently with minimal supervision.
• Team player with a positive attitude.
• Able to manage time effectively and meet deadlines.
• Preferably candidates who are available to start work immediately.