PROCUREMENT ASSISTANT

Boyd Technologies; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading technology firm in Singapore is seeking a Procurement Specialist to manage Purchase Orders, coordinate with vendors, and handle documentation. The ideal candidate has a Diploma in Business Administration or Supply Chain, with 1-3 years of experience preferably in the electronic industry. Proficiency in Microsoft Excel and ERP systems is essential. This role offers the opportunity to contribute to process improvements in procurement.

Qualifications

• Minimum 1-3 years experience in procurement, manufacturing, or administration support preferred.
• Preferably experience in the electronic industry.

Responsibilities

• Prepare and raise Purchase Orders based on approved Purchase Requisitions.
• Ensure POs are accurately created with correct details.
• Communicate and follow up with vendors on order confirmation.
• Assist in preparing procurement-related reports.
• Ensure all purchasing activities comply with company policies.

Skills

Good communication

Organizational negotiation skill

Attentive to details

Ability to multi-task

Multi-tasking

Education

Minimum Diploma in Business Administration, Supply Chain, or equivalent

Tools

Microsoft Excel

ERP systems (IFS, SAP, or similar)

Job description

Job Scope

• Purchase Order (PO) Management
  • Prepare and raise Purchase Orders (POs) based on approved Purchase Requisitions.
  • Ensure POs are accurately created with correct pricing, quantity, delivery terms, and vendor details.
  • Obtain necessary internal approvals before PO issuance.
  • Distribute approved POs to vendors in a timely manner.
• Vendor Coordination
  • Communicate and follow up with vendors on order confirmation, delivery schedule, and shipment status.
  • Liaise with vendors to resolve issues related to late delivery, quantity discrepancies, or incorrect documentation.
• Data Management & Documentation
  • Generate and maintain new Part Numbers (P/N) and Vendor Codes in the ERP / purchasing system according to internal procedures.
  • Update and maintain supplier database, purchase records, and item master data.
  • Ensure proper filing of all purchasing documents and correspondence.
• Administrative Support
  • Assist in preparing procurement‑related reports (e.g., PO tracking, vendor performance, spend analysis).
  • Handle general administrative tasks related to procurement and inventory records.
• Compliance & Process Improvement
  • Ensure all purchasing activities comply with company policies and procedures.
  • Support continuous improvement initiatives to enhance procurement and administrative efficiency.

Requirements

• Minimum Diploma in Business Administration, Supply Chain, or equivalent.
• Minimum 1‑3 year(s) experience in procurement, manufacturing or Administration support preferred.
• Preferably in Electronic Industry
• Good communication, organizational negotiation skill
• Attentive to details and able to multi‑tasks
• Proficient in Microsoft Excel and ERP systems (IFS, SAP, or similar)