Procurement Assistant

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in Singapore seeks a Procurement Assistant to manage Purchase Requests and Orders using SAP. The role involves vendor communication and invoice management, requiring 1-2 years of relevant experience in a regulated industry. Applicants should have at least GCE O Level or a diploma in a related field.

Qualifications

• Minimum GCE ‘O’ Level or equivalent; diploma in Business Administration, Supply Chain, or related field is an advantage.
• At least 1–2 years of relevant experience in procurement or administrative support, preferably in a regulated industry.
• Proficient in SAP and Microsoft Office applications (Excel, Outlook, Word).

Responsibilities

• Convert Purchase Requests (PR) into Purchase Orders (PO) in SAP.
• Create new material/item master records in SAP.
• Update new equipment warranty details and preventive maintenance schedules.
• Follow up on Estimated Time of Arrival (ETA) with vendors and update in SAP.
• Verify daily delivery documents against SAP records.
• Match and verify invoices with SAP entries and route through Therefore system.
• Communicate with vendors to request missing invoices.
• Liaise with vendors for credit notes or revised invoices.
• Provide backup support for the other assistant during planned leave.

Skills

SAP

Microsoft Office (Excel, Outlook, Word)

Education

GCE ‘O’ Level or equivalent; diploma in Business Administration, Supply Chain or related

Job description

COMPANY OVERVIEW

Our client is a leading biopharmaceutical research center based in Singapore. Established in 2012, focuses on developing next-generation antibody and mid-size molecule drugs using proprietary technologies.

JOB RESPONSIBILITIES

• Convert Purchase Requests (PR) into Purchase Orders (PO) in SAP.
• Create new material/item master records in SAP.
• Update new equipment warranty details, preventive maintenance schedules, and repair activities in the internal software.
• Follow up on Estimated Time of Arrival (ETA) with vendors and update revised ETAs in SAP.
• Verify daily delivery documents for goods and services against SAP records.
• Match and verify invoices with SAP entries and route them through the Therefore system.
• Communicate with vendors to request missing invoices during deliveries and follow up to complete PR-to-PO processing.
• Liaise with vendors to request credit notes or revised invoices for discrepancies, and follow up with necessary SAP updates.
• Provide backup support for the other assistant during planned leave or medical leave.

JOB REQUIREMENTS

• Minimum GCE ‘O’ Level or equivalent; diploma in Business Administration, Supply Chain, or related field is an advantage.
• At least 1–2 years of relevant experience in procurement or administrative support, preferably in a regulated industry.
• Proficient in SAP and Microsoft Office applications (Excel, Outlook, Word).

Working Location: Singapore