PROCUREMENT ASSISTANT

SIGMA FOOD PTE. LTD.; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A leading food company in Singapore is seeking a Procurement Assistant to manage sourcing, purchasing, and supplier coordination. The ideal candidate should have at least 2 years of experience in procurement, strong organizational skills, and be proficient in Microsoft Office. Chinese-speaking candidates are preferred for liaising with suppliers. This position involves supporting management and ensuring smooth procurement processes.

Qualifications

• Minimum 2 years of relevant purchasing or procurement experience.
• Good communication and negotiation skills (verbal & written).
• Chinese-speaking candidates preferred (to liaise with Chinese suppliers).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Good teamwork and interpersonal skills.
• Chinese-speaking candidates preferred to liaise with Chinese suppliers.

Responsibilities

• Assist in sourcing and purchasing materials and products.
• Prepare and process purchase orders, quotations, and invoices.
• Coordinate with suppliers on order confirmation and delivery schedules.
• Maintain accurate records of purchasing documents and supplier information.
• Monitor stock levels and assist in placing replenishment orders.
• Manage and organize purchase‑related files and records.
• Prepare purchasing reports and assist in data entry or cost analysis.
• Liaise with internal departments for procurement and delivery processes.

Skills

Organizational skills

Multitasking abilities

Communication skills

Negotiation skills

Attention to detail

Teamwork abilities

Proficiency in Microsoft Office

Job description

Procurement Assistant

Job Description

Purchasing & Supplier Coordination

• Assist in sourcing and purchasing materials, products, and supplies.
• Prepare and process purchase orders, quotations, and invoices.
• Coordinate with suppliers on order confirmation, delivery schedules, and price negotiations.
• Maintain accurate records of purchasing documents, supplier information, and product data.
• Monitor stock levels and assist in placing replenishment orders.

Office & Document Management

• Manage and organize purchase‑related files, records, and correspondence.
• Maintain filing systems (both digital and physical) for easy document retrieval.
• Prepare purchasing reports and assist in data entry or cost analysis when required.

Communication & Support for Management

• Liaise with internal departments to ensure smooth procurement and delivery processes.
• Support management in daily administrative and purchasing operations.
• Communicate professionally with vendors and customers to resolve order or delivery issues.

Skills Required

• Minimum 2 years of relevant purchasing or procurement experience
• Strong organizational and multitasking abilities
• Good communication and negotiation skills (verbal & written)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Attention to detail and accuracy
• Good teamwork and interpersonal skills
• Chinese‑speaking candidates preferred (to liaise with Chinese suppliers)