Procurement & Admin Assistant Manager - Up to $5K + PB - Food Industry - 0310

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. seeks a Procurement & Admin Assistant Manager for our food industry operations at Bedok North. This role oversees end-to-end procurement, supplier management, and administrative functions to ensure cost efficiency and reliable supply chains.

You will develop sourcing strategies, negotiate with vendors, and coordinate with Operations, Production and Finance teams. A minimum of 4 years in procurement and administration, with food-industry exposure, is preferred.

Qualifications

• Diploma or degree in procurement, supply chain, or related field.
• Minimum 4 years of procurement, purchasing and administration experience.
• Experience in food manufacturing or FMCG is advantageous.
• Experience in sourcing, negotiation, cost control and vendor management.
• Knowledge of procurement for food manufacturing, inventory planning and supplier compliance.
• Familiarity with ISO/FSSC, food safety and audit requirements is advantageous.
• Proficient in MS Office and ERP/procurement systems.

Responsibilities

• Oversee end-to-end procurement processes, including sourcing, negotiation, purchasing and supplier evaluation.
• Develop and implement procurement strategies to achieve cost savings and supply reliability.
• Source and evaluate suppliers based on pricing, quality, delivery performance and compliance standards.
• Negotiate contracts, pricing and terms with vendors.
• Monitor inventory levels and coordinate with Operations, Production and Warehouse teams to maintain appropriate stock levels.
• Maintain the Approved Vendor List (AVL) and conduct supplier performance reviews.
• Identify opportunities for cost savings, process efficiency and procurement optimisation.
• Monitor purchasing costs and support budget planning and expenditure control.
• Analyse supplier quotations, pricing trends and purchasing data.
• Oversee daily office, facilities and administrative operations.
• Manage office supplies, service contracts and company assets.
• Maintain proper administrative documentation and records.
• Supervise the Admin & Procurement team and oversee task allocation and workflow.
• Manage key vendors, service providers and contractors.
• Ensure contracts are properly documented, reviewed and renewed on time.
• Monitor vendor performance and follow up on quality, delivery and service issues.
• Develop and implement SOPs for procurement and administrative processes.
• Ensure compliance with internal controls, audit requirements and company policies.
• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management.
• Coordinate with Business Development, Production, R&D, Operations, Warehouse, Accounts and HR/Admin departments on procurement and administrative requirements.
• Maintain accurate procurement records, purchase orders and contracts.
• Complete an initial one-month OJT/understudy with the Business Development Department to familiarise with the Company's business, products, clients and operations.
• Support management in procurement, administration and process improvement initiatives.
• Perform other duties as assigned by Management.

Skills

Procurement

Supplier sourcing

Negotiation

Cost control

Vendor management

Inventory planning

MS Office

ERP systems

Education

Diploma/Degree in Procurement, Supply Chain or Business Administration

Tools

MS Excel

ERP/procurement systems

Job description

Procurement & Admin Assistant Manager (Food Industry)

Location: Bedok North

Working Days: Monday-Thursday

Working Hours: 8am-6pm

Working Days: Friday

Working Hours: 8am-5pm

Salary: $4,000-$5,000 + PB

Diploma/Degree in Procurement, Supply Chain, Business Administration or a related field.

Minimum 4 years of relevant experience in procurement, purchasing and administration.

Experience in food manufacturing or FMCG will be an advantage.

Experience in supplier sourcing, negotiation, cost control and vendor management.

Knowledge of food manufacturing procurement, inventory planning and supplier compliance.

Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage.

Proficient in MS Office and ERP/procurement systems.

Job Description

• Oversee end-to-end procurement processes, including sourcing, negotiation, purchasing and supplier evaluation.
• Develop and implement procurement strategies to achieve cost savings and supply reliability.
• Source and evaluate suppliers based on pricing, quality, delivery performance and compliance standards.
• Negotiate contracts, pricing and terms with vendors.
• Monitor inventory levels and coordinate with Operations, Production and Warehouse teams to maintain appropriate stock levels.
• Ensure timely procurement of raw materials, packaging and operational supplies.
• Maintain the Approved Vendor List (AVL) and conduct supplier performance reviews.
• Identify opportunities for cost savings, process efficiency and procurement optimisation.
• Monitor purchasing costs and support budget planning and expenditure control.
• Analyse supplier quotations, pricing trends and purchasing data.
• Oversee daily office, facilities and administrative operations.
• Manage office supplies, service contracts and company assets.
• Maintain proper administrative documentation and records.
• Supervise the Admin & Procurement team and oversee task allocation and workflow.
• Manage key vendors, service providers and contractors.
• Ensure contracts are properly documented, reviewed and renewed on time.
• Monitor vendor performance and follow up on quality, delivery and service issues.
• Develop and implement SOPs for procurement and administrative processes.
• Ensure compliance with internal controls, audit requirements and company policies.
• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management.
• Coordinate with Business Development, Production, R&D, Operations, Warehouse, Accounts and HR/Admin departments on procurement and administrative requirements.
• Maintain accurate procurement records, purchase orders and contracts.
• Complete an initial one-month OJT/understudy with the Business Development Department to familiarise with the Company's business, products, clients and operations.
• Support management in procurement, administration and process improvement initiatives.
• Perform other duties as assigned by Management.

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279