Procurement

ROTARY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering company in Singapore is seeking a Procurement Specialist to manage sourcing, negotiation, and purchase order activities within oil and gas projects. You will coordinate with project teams and suppliers to ensure timely procurement of materials and services while maintaining compliance. Ideal candidates have strong negotiation skills and experience in similar environments.

Qualifications

• Experience in procurement activities within oil and gas project environments.
• Strong negotiation skills and vendor management abilities.
• Ability to coordinate effectively with multiple stakeholders.

Responsibilities

• Source and identify potential suppliers for project specifications.
• Evaluate and maintain the Approved Vendor List.
• Conduct price negotiations and manage purchase orders.

Skills

Sourcing

Negotiation

Purchase Order Management

Vendor Evaluation

Coordination with Project Teams

Job description

Position Summary:
Responsible for executing the full spectrum of procurement activities, including sourcing, negotiation, and purchase order management, in compliance with company policies and project requirements. The role involves close coordination with project teams, suppliers, and internal departments to ensure timely and cost-effective procurement of materials and services — preferably within an Oil & Gas project environment.

Detailed Responsibilities:

• Source and identify potential suppliers according to project specifications; issue and manage Requests for Quotation (RFQs).
• Evaluate, qualify, and update new and existing vendors in the Approved Vendor List (AVL).
• Coordinate with Project Teams and Suppliers for any technical clarifications or specification issues.
• Conduct commercial and price negotiations with shortlisted suppliers to achieve the most competitive pricing and favorable delivery schedules.
• Ensure all Purchase Orders (POs) contain correct and complete terms, conditions, and technical details.
• Prepare and submit Bid Tabulations (Bid Tabs) for management approval.
• Draft and review Purchaser’s Terms & Conditions for purchases exceeding specified value thresholds.
• Support Subcontract negotiations for Business Units (BUs), when required.
• Coordinate with Project Teams for urgent or expedited purchases as needed.
• Arrange vendor product presentations, training sessions, and technical introductions.
• Process and monitor Purchase Orders to ensure timely vendor delivery and compliance with requirements.
• Coordinate with Material and Logistics Controllers on Goods Receipt (GR) / Goods Issue (GI) matters when necessary.
• Work with Finance to resolve invoice discrepancies and facilitate timely payments.
• Expedite deliveries and follow up with vendors to ensure adherence to delivery commitments.
• Send approved POs to vendors and track acknowledgments.
• Manage returns or replacements for defective or non-conforming materials.
• Maintain accurate procurement documentation and report status updates to the Supervisor regularly.
• Issue Purchase Orders as necessary.
• Familiarity with Electrical & Instrumentation (E&I) materials and Oil & Gas project environments.