Proactive Admin Assistant: Organization & Ops Support

People Advantage Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading administrative services provider in Singapore is looking for an Admin Assistant to support daily office operations. This role involves coordinating meetings, managing filing systems, and handling procurement. The ideal candidate should have prior experience in administrative roles and strong organizational skills. Proficiency in Microsoft Office is also required. This position is suitable for those who thrive in a fast-paced environment.

Qualifications

• Prior experience in administrative or office support roles is required.
• Familiarity with office systems and administrative procedures is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate appointments, meetings, and take comprehensive minutes.
• Support the preparation of reports and presentation materials.
• Manage both digital and physical filing systems efficiently.
• Maintain and update office policies and procedures.
• Handle procurement and inventory of office supplies.
• Organize travel arrangements and maintain contact databases.
• Process and reconcile expense claims.
• Collaborate with senior administrative staff.
• Perform data entry and basic financial record-keeping.
• Assist in planning and executing internal events.
• Ensure the office environment is tidy and professional.

Skills

Organizational skills

Service-oriented mindset

Time management

Multitasking abilities

Tools

Microsoft Office Suite

Job description

A leading administrative services provider in Singapore is looking for an Admin Assistant to support daily office operations. This role involves coordinating meetings, managing filing systems, and handling procurement. The ideal candidate should have prior experience in administrative roles and strong organizational skills. Proficiency in Microsoft Office is also required. This position is suitable for those who thrive in a fast-paced environment.