Post-Fixture Executive

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent recruitment firm in Singapore is seeking an experienced accounting professional to manage full sets of accounts and prepare voyage account statements. The ideal candidate will have at least 3 years of experience in accounting with a strong focus on reconciliations and invoicing, preferably with exposure to commercial shipping. This role requires excellent communication skills, proficiency in MS Excel, and attention to detail. A diploma in Accounting, Finance, or Economics is essential for this position.

Qualifications

• At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
• Prior exposure to commercial shipping is preferred.
• Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
• Capable of working independently, managing multiple priorities, and meeting strict deadlines.

Responsibilities

• Manage the preparation of full sets of accounts.
• Prepare voyage account statements for clients under commercial management agreements.
• Verify voyage statements in IMOS and resolve discrepancies against financial records.
• Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
• Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.

Skills

Reconciliations

Invoicing

Collections

General Ledger Functions

Attention to Detail

Communication Skills

IMOS software

Education

Diploma in Accounting, Finance, or Economics

Tools

MS Word

Excel

IMOS

smartPAL software

Job description

Responsibilities

• Manage the preparation of full sets of accounts.
• Prepare voyage account statements for clients under commercial management agreements.
• Verify voyage statements in IMOS and resolve discrepancies against financial records.
• Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
• Review and record freight and demurrage invoices promptly, coordinating with operations/claims teams to secure timely remittances.
• Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
• Ensure proper application of cash receipts and payments.
• Update and report on weekly cash flow positions.
• Handle advance and post-disbursement account requests from vessel operators.
• Review, reconcile, and record vessel disbursement accounts; issue re-bills for voyage/owner/charterer-related items and coordinate timely settlements with port agents.
• Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
• Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
• Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
• Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
• Organize and maintain a high‑volume email archive for efficient access, retrieval, and action.
• Support the preparation of documentation for annual financial audits.

Requirements

• At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
• Prior exposure to commercial shipping is preferred.
• Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
• Skilled in MS Word, Excel, IMOS, and smartPAL software (preferred).
• Strong documentation skills and ability to follow through tasks with precision.
• Capable of working independently, managing multiple priorities, and meeting strict deadlines.
• Excellent communication abilities, both written and verbal.
• Diploma in Accounting, Finance, or Economics.