PMO/Project Admin

EVO OUTSOURCING SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading outsourcing solutions company in Singapore is seeking an experienced Project Coordinator. The role involves managing project schedules and finances, acting as a liaison between team members and clients, and maintaining project documentation. Candidates should have over five years of experience in project management, possess strong communication skills, and be adept in handling digital transformation projects. The position offers a dynamic environment for professionals looking to enhance their career in project management.

Qualifications

• 5+ years of experience in program/project management.
• Exceptional communication and facilitation skills.
• Experience in digital transformation and agile methodologies.

Responsibilities

• Coordinate project schedules, timelines, and resources.
• Track project deliverables progress and report to the Project Manager.
• Manage project expenses, including budgeting and forecasting.
• Act as a liaison between project team members and clients.
• Maintain accurate project documentation and records.

Skills

Program/project management

Communication

Stakeholder management

Organizational change

Digital transformation

Analytical mindset

Problem-solving

Organizational skills

Job description

Responsibilities

Project Coordination

• Coordinate project schedules, timelines, and resources.
• Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders

Contract Management

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc
• Manage resource renewals; Ensure timely renewals and notifications
• Faciliate resource onboarding / offboarding formalities
• Maintain resource records

Communication

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for adhoc RFI requests

Documentation / Data Management

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.

Skills / Requirements

• 5+ years of experience in program/project management,
• Exceptional communication, facilitation, and stakeholder management skills to work with diverse teams.
• Experience in organizational change, digital transformation, and agile/hybrid delivery models
• Analytical mindset with the ability to solve problems under pressure.
• Organizational skills to manage competing priorities effectively.

We regret to inform you that only shortlisted candidates will be contacted.

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