Planning and Contracts - Assistant Operations Manager

Moove Media; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading out-of-home advertising company in Singapore is seeking an Operations Manager to oversee advertising operations and compliance initiatives. The ideal candidate will have a degree and at least 2 years of relevant experience. Responsibilities include managing stakeholder relationships, ensuring regulatory compliance, and optimizing processes for better operational efficiency.

Qualifications

• At least 2 years of regulatory or licensing experience, preferably from a statutory body.
• Strong presentation skills are required.
• Self-motivated and results-driven individual.

Responsibilities

• Establish and maintain strong working relationships with stakeholders.
• Ensure compliance with statutory regulations and quality management standards.
• Serve as the document controller for contracts and licenses.
• Monitor and track business performance metrics.
• Assist in managing procurement and contracts.

Skills

Stakeholder Management

Regulatory Compliance

Analytical Skills

Interpersonal Skills

Microsoft Office Suite

Education

Degree qualification or equivalent

Job description

Company Overview

Moove Media is one of largest out-of-home advertising companies in Singapore that is expanding its digital assets and offering programmatic advertising solutions. With a network of 720+ screens and growth, we provide a strong focus on client success through data measurement and creative innovation.

Job Overview

This role provides specialist expertise to ensure the efficient execution of taxi, bus, rail, and bus interchange advertising operations, while managing special projects and ensuring compliance with regulatory and contractual obligations.

Responsibilities

• Stakeholder Management
  Establish and maintain strong working relationships with relevant authorities, asset owners, operators, contractors, and advertisers.
• Regulatory Compliance and Documentation
  Ensure compliance with statutory regulations (e.g., WSH, fire safety, security, PDPA), contract terms and conditions, relevant codes of practice, group reporting requirements, and quality management standards.
• Regulatory Documentation and Record-Keeping
  Serve as the document controller for contracts, licences, concession, permits, and certifications, ensuring timely updates and accurate record-keeping.
• Operational and Performance Support
  Support initiatives to improve quality, enhance productivity, streamline processes, reduce operating costs, and promote ESG sustainability.
• Operational Monitoring
  Monitor and track business performance (e.g., Operations Balanced Scorecard and KPIs), providing regular reports and insights for management review.
• Procurement and Contract Management
  Assist in managing procurement and contracts to ensure the company is hedged through diversified sourcing and the engagement of backup contractors for critical services.
• Process Optimisation
  Identify and implement opportunities to improve operational efficiency, reduce administrative bottlenecks, and enhance service delivery.
• Other Responsibilities
  Perform ad-hoc duties as assigned.

Qualifications

• Degree qualification or equivalent.
• At least 2 years of regulatory or licensing experience, preferably from a statutory body (e.g., MOT or LTA).
• Strong presentation, writing, and analytical skills.
• Diplomatic, excellent interpersonal skills, self-motivated, and results driven.
• Proficient in Microsoft Office Suite.