Personnel Manager

OISHI MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A homegrown ice cream manufacturer in Singapore is seeking a Personnel Senior Executive to oversee HR administration. The role includes managing recruitment, payroll, compliance with regulations, and enhancing employee welfare. Candidates should have a relevant diploma or degree and possess 3 to 5 years of HR operations experience, particularly in payroll and work pass management.

Qualifications

• Minimum 3 to 5 years of experience in HR operations, including payroll and work pass administration.
• Well-versed in MOM, CPF, and IRAS regulations.
• Able to work independently in a fast-paced environment.

Responsibilities

• Oversee the full spectrum of HR administration and staff management.
• Handle all Work Permit (WP), S Pass, and Employment Pass (EP) applications.
• Prepare and process monthly payroll for all staff.
• Conduct new staff orientations and manage onboarding procedures.
• Organize staff engagement programs and address employee welfare concerns.

Skills

HRMS/payroll software proficiency

Strong interpersonal skills

Meticulous and organized

Ability to work independently

Education

Diploma or Degree in Human Resource Management or Business Administration

Tools

Microsoft Excel

Job description

Ice Cream Manufacurer & Supplier in Singapore

We are a homegrown manufacturer of ice cream and gelato, soft-serve premixes, and ready-to-eat bakery solutions. Our products are sold under our brands, Oishi and Artisertz, or as OEM products. Our facility is FSSC 22000 and BRCGS accredited, equipped with multiple production lines, and Halal certified. Our products are sold to both local and international clients across ASEAN. oishi.com.sg

Job Summary

As the Personnel Senior Executive you will oversee the full spectrum of HR administration and staff management, including recruitment, work pass processing, onboarding, payroll, attendance and overtime control, and compliance with MOM regulations. The role also handles employee relations, staff welfare programs, and supports management in maintaining a productive, compliant, and positive workplace.

Key Responsibilities

1. Recruitment & Staffing

• Manage the full recruitment cycle — from manpower planning, job posting, shortlisting, interviewing, and selection.
• Prepare employment offers, contracts, and ensure proper documentation.
• Maintain updated manpower listings and organizational chart.

2. Work Pass & Government Compliance

• Handle all +Work Permit (WP), +S Pass, and +Employment Pass (EP) applications, renewals, transfers, and cancellations through the MOM portal.
• Monitor quota and foreign worker levy matters, ensuring compliance with MOM regulations.
• Maintain accurate employee records, statutory documentation and training records.

3. Payroll Administration

• Prepare and process monthly payroll for all staff, ensuring accuracy in basic salary, overtime, allowances, and deductions.
• Compute and submit CPF, SDL, foreign worker levy, and other statutory contributions in a timely manner.
• Generate payroll reports and support management in cost analysis and budgeting.
• Ensure confidentiality of payroll data and employee information.

4. Attendance & Overtime Management

• Oversee time attendance records and ensure punctual submission by supervisors.
• Verify and consolidate overtime claims and shift differentials for payroll processing.
• Work closely with department heads to control OT costs and manpower scheduling.

5. Onboarding, Probation & Offboarding

• Conduct new staff orientations and ensure completion of onboarding forms and access setup.
• Monitor probationary evaluations and confirmation processes.
• Handle resignation, termination, and clearance procedures, including final salary computation.

6. HR Compliance & Administration

• Ensure adherence to the Employment Act, CPF Act, and other relevant statutory regulations.
• Prepare HR reports for to decision making.
• Maintain updated HR policies, employee handbook, and SOPs.

7. Employee Relations & Welfare

• Organize staff engagement programs, company functions, and team-building activities.
• Address employee welfare concerns and provide guidance on HR-related matters.
• Promote a harmonious and positive work environment.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3 to 5 years’ experience in HR operations, including payroll and work pass administration.
• Well-versed in MOM, CPF, and IRAS regulations.
• Proficient in HRMS/payroll software and Microsoft Excel.
• Meticulous, confidential, and organized with strong interpersonal skills.
• Able to work independeently in a fast paced environment.