Personal Secretary (Perm, Central, Family office)

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading executive support provider in Singapore is seeking an experienced Executive Assistant to manage C-level executives' schedules, communication with investors, and various administrative tasks. The ideal candidate will have over 5 years of experience supporting executives in financial services and strong skills in managing complex schedules. This role offers a salary of up to $10,000 per month.

Qualifications

• 5+ years of experience as an EA or PA supporting C-level executives.
• Experience in asset management, private equity, or financial services preferred.
• Ability to work in fast-paced, high-stakes environments.

Responsibilities

• Manage complex calendars and scheduling.
• Prepare meeting materials and investment decks.
• Handle confidential correspondence and record-keeping.
• Support communication with investors and partners.
• Oversee travel arrangements and office logistics.

Skills

Experience supporting C-level executives

Strong understanding of financial terminology

Proficient in Microsoft Office Suite

Tech-savvy

Good communication skills

Education

Bachelor’s degree in business administration, Finance, Communications or related field

Tools

Microsoft Office Suite

Google Workspace

CRM or fund management tools

Job description

Location: Central

Working Hours: Mon to Fri, 9am to 6pm

Salary: Up to $10,000 per month

Job Description

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones if required.

• Good to have experience in preparing meeting materials, investment decks, and executive briefings.

• Assist with client meeting logistics — including agendas, minutes, and follow-ups.

• Handle confidential correspondence, documentation, and record-keeping.

• Track key business deliverables, deadlines, and investor communications.

• Coordinate with finance, operations, and compliance teams on business projects.

Investor Relations & Communication

• Support communication with investors, partners, and clients in a professional and timely manner.

• Help prepare and edit investor letters, presentations, and event materials if required.

• Maintain CRM or investor databases, ensuring accuracy and confidentiality.

Administrative & Office Management

• Oversee travel arrangements (domestic and international), accommodations, and expense reporting.

• Manage vendor relationships, office logistics, and supplies as needed.

• Coordinate internal and external events, including team offsites and investor gatherings.

Personal Assistance

• Provide personal support to the executive, including scheduling of personal appointments, family-related arrangements, and travel.

• Manage household administration, personal finances, or errands where required.

• Liaise with service providers, family offices, and other personal contacts.

• Maintain discretion and confidentiality across all personal and professional matter

Requirements

• Bachelor’s degree in business administration, Finance, Communications, or related field preferred.

• 5+ years of experience as an EA or PA supporting C-level executives, preferably within asset management, private equity, investment banking, or financial services.

• Strong understanding of financial terminology, corporate structures, and investor dynamics.

• Experience working in fast-paced, high-stakes environments.

• Tech-savvy — proficient in Microsoft Office Suite, Google Workspace, and CRM or fund management tools.

• Singaporeans only