Personal Secretary (Perm, Central, Family office)

RecruitFirst; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an experienced Personal Secretary to support C-level executives. The ideal candidate will manage complex calendars and assist with client meeting logistics while ensuring confidentiality. A Bachelor's degree and 5+ years' experience in a fast-paced environment are required. Strong proficiency in Microsoft Office and an understanding of financial concepts are essential.

Qualifications

• 5+ years of experience as an EA or PA supporting C-level executives.
• Preferably experience in asset management, private equity, investment banking, or financial services.
• Ability to work in fast-paced, high-stakes environments.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Assist with client meeting logistics, including agendas, minutes, and follow-ups.
• Coordinate with finance, operations, and compliance teams on business projects.

Skills

Experience in preparing meeting materials

Understanding of financial terminology

Proficient in Microsoft Office Suite

Proficient in Google Workspace

Experience with CRM or fund management tools

Education

Bachelor’s degree in business administration, Finance, Communications, or related field

Job description

Personal Secretary (Perm, Central, Family office)

Manage complex calendars, scheduling, and meeting coordination across multiple time zones if required.

Good to have experience in preparing meeting materials, investment decks, and executive briefings.

Assist with client meeting logistics — including agendas, minutes, and follow-ups.

Handle confidential correspondence, documentation, and record-keeping.

Track key business deliverables, deadlines, and investor communications.

Coordinate with finance, operations, and compliance teams on business projects.

Investor Relations & Communication

Support communication with investors, partners, and clients in a professional and timely manner.

Help prepare and edit investor letters, presentations, and event materials if required.

Maintain CRM or investor databases, ensuring accuracy and confidentiality.

Administrative & Office Management

Oversee travel arrangements (domestic and international), accommodations, and expense reporting.

Manage vendor relationships, office logistics, and supplies as needed.

Coordinate internal and external events, including team offsites and investor gatherings.

Personal Assistance

Provide personal support to the executive, including scheduling of personal appointments, family-related arrangements, and travel.

Manage household administration, personal finances, or errands where required.

Liaise with service providers, family offices, and other personal contacts.

Maintain discretion and confidentiality across all personal and professional matters.

Requirements

Bachelor’s degree in business administration, Finance, Communications, or related field preferred.

5+ years of experience as an EA or PA supporting C-level executives, preferably within asset management, private equity, investment banking, or financial services.

Strong understanding of financial terminology, corporate structures, and investor dynamics.

Experience working in fast-paced, high-stakes environments.

Tech-savvy — proficient in Microsoft Office Suite, Google Workspace, and CRM or fund management tools.

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