Personal Secretary | Fund Management Company #nsy

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading financial services firm in Singapore is seeking an experienced Executive Assistant to provide comprehensive support to C-level executives. The role includes managing calendars, facilitating investor communications, overseeing travel arrangements, and providing personal assistance. The ideal candidate has over 5 years of experience in similar roles and is proficient in both English and Mandarin. Strong organizational skills and discretion are essential for success in this high-paced environment.

Qualifications

• 5+ years of experience as an EA or PA supporting C-level executives.
• Experience in asset management, private equity, or investment banking.
• Ability to work in fast-paced, high-stakes environments.

Responsibilities

• Manage complex calendars and meeting logistics.
• Support communication with investors and partners.
• Oversee travel arrangements and office logistics.
• Provide personal assistance to the executive.

Skills

Calendar management

Financial terminology

Organization skills

Bilingual proficiency (English, Mandarin)

Client-facing communication

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Google Workspace

CRM or fund management tools

Job description

Responsibilities:

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones if required.
• Good to have experience in preparing meeting materials, investment decks, and executive briefings.
• Assist with client meeting logistics — including agendas, minutes, and follow-ups.
• Handle confidential correspondence, documentation, and record-keeping.
• Track key business deliverables, deadlines, and investor communications.
• Coordinate with finance, operations, and compliance teams on business projects.

Investor Relations & Communication

• Support communication with investors, partners, and clients in a professional and timely manner.
• Help prepare and edit investor letters, presentations, and event materials if required.
• Maintain CRM or investor databases, ensuring accuracy and confidentiality.

Administrative & Office Management

• Oversee travel arrangements (domestic and international), accommodations, and expense reporting.
• Manage vendor relationships, office logistics, and supplies as needed.
• Coordinate internal and external events, including team offsites and investor gatherings.

Personal Assistance

• Provide personal support to the executive, including scheduling of personal appointments, family-related arrangements, and travel.
• Manage household administration, personal finances, or errands where required.
• Liaise with service providers, family offices, and other personal contacts.
• Maintain discretion and confidentiality across all personal and professional matter

Requirements

• Bachelor’s degree in business administration, Finance, Communications, or related field preferred.
• 5+ years of experience as an EA or PA supporting C-level executives, preferably within asset management, private equity, investment banking, or financial services.
• Strong understanding of financial terminology, corporate structures, and investor dynamics.
• Experience working in fast-paced, high-stakes environments.
• Good proficiency in English and Mandarin (to support a Mandarin speaking stakeholder)
• Exceptional organization, prioritization, and multitasking skills.
• Professional communication (written and verbal) and client-facing demeanor.
• High attention to detail and accuracy.
• Strong sense of discretion, confidentiality, and integrity.
• Tech-savvy — proficient in Microsoft Office Suite, Google Workspace, and CRM or fund management tools.
• Self-starter who can anticipate needs and manage competing priorities with minimal supervision.