Personal Secretary & Admin Assistant

Jobstreet SG; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A recruitment platform is looking for a highly organized Personal Secretary & Admin Assistant to support the management team in Singapore. The ideal candidate excels in organizational and communication skills, managing schedules, and assisting in day-to-day operations. This role offers a monthly salary of $2,500 and focuses on providing executive support and office management.

Qualifications

• Excellent organizational and communication skills.
• Able to simplify and structure information for clarity.
• Calm under pressure and able to handle multiple tasks independently.

Responsibilities

• Manage and maintain the boss's calendar and daily schedule.
• Prepare meeting notes, to-do lists, and follow-up reports.
• Assist with event coordination and travel planning.
• Maintain and update records and documents.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to multitask

Tools

Microsoft Office

Google Workspace

Job description

Contract: 3–6 Months (Renewable / Convertible to Permanent)
Location: Vision Exchange, Singapore
Working Hours: Monday–Friday, 8:00 AM – 5:00 PM
Salary: $2,500 per month, Start Date: Immediate or within short notice

Personal Secretary & Admin Assistant

About the Role

We’re looking for a highly organized, dependable, and detail-oriented Personal Secretary & Admin Assistant to support the management team in day-to-day operations. The role requires someone who enjoys creating structure, keeping things on track, and ensuring smooth coordination between tasks, people, and timelines.

Key Responsibilities

Executive & Personal Support

• Manage and maintain the boss’s calendar, meetings, and daily schedule clearly and efficiently
• Track ongoing priorities, send timely reminders, and ensure deadlines are met
• Handle calls, messages, and emails and summarize key points and action items
• Prepare meeting notes, to-do lists, and follow-up reports
• Assist with event coordination, travel planning, and basic personal errands when required
• Uphold confidentiality and professionalism at all times

Administrative & Office Support

• Maintain and update records, documents, and spreadsheets (Excel/Google Sheets)
• Liaise with staff, vendors, and clients to support ongoing projects
• Track and follow up on pending tasks to ensure completion
• Assist in HR/admin work, interview scheduling, onboarding, attendance, and claims
• Support day-to-day operational and office management needs

Requirements

• Excellent organizational and communication skills
• Able to simplify and structure information for clarity
• Strong sense of responsibility and follow-through
• Proficient in Microsoft Office / Google Workspace
• Calm under pressure and able to handle multiple tasks independently
• Prior experience as a Personal Assistant, Executive Secretary, or Admin Executive preferred