Personal Secretary & Admin Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A local employer in Singapore seeks a highly organized Personal Secretary & Admin Assistant to support the management team. Responsibilities include managing schedules, handling communication, and providing administrative support. Ideal candidates will have strong organizational and communication skills, proficiency in Microsoft Office and Google Workspace, and prior experience in a similar role. The position is contract-based for up to 6 months, with potential for permanence.

Qualifications

• Prior experience as a Personal Assistant, Executive Secretary, or Admin Executive preferred.
• Proficient in Microsoft Office / Google Workspace.
• Calm under pressure and able to handle multiple tasks independently.

Responsibilities

• Manage and maintain the boss’s calendar, meetings, and daily schedule.
• Track ongoing priorities, sending timely reminders to ensure deadlines are met.
• Handle calls, messages, and emails, summarizing key points and action items.
• Prepare meeting notes, to-do lists, and follow-up reports.
• Assist with event coordination, travel planning, and basic personal errands.

Skills

Excellent organizational skills

Excellent communication skills

Ability to simplify information

Strong sense of responsibility

Calm under pressure

Tools

Microsoft Office

Google Workspace

Job description

Personal Secretary & Admin Assistant

Contract: 3–6 Months (Renewable / Convertible to Permanent)
Location: Vision Exchange, Singapore
Working Hours: Monday–Friday, 8:00 AM – 5:00 PM
Salary: $2,500 per month, Start Date: Immediate or within short notice

About the Role

We’re looking for a highly organized, dependable, and detail-oriented Personal Secretary & Admin Assistant to support the management team in day-to-day operations.
The role requires someone who enjoys creating structure, keeping things on track, and ensuring smooth coordination between tasks, people, and timelines.

Key Responsibilities

Executive & Personal Support

• Manage and maintain the boss’s calendar, meetings, and daily schedule clearly and efficiently

• Track ongoing priorities, send timely reminders, and ensure deadlines are met

• Handle calls, messages, and emails and summarizing key points and action items

• Prepare meeting notes, to-do lists, and follow-up reports

• Assist with event coordination, travel planning, and basic personal errands when required

• Uphold confidentiality and professionalism at all times

Administrative & Office Support

• Maintain and update records, documents, and spreadsheets (Excel/Google Sheets)

• Liaise with staff, vendors, and clients to support ongoing projects

• Track and follow up on pending tasks to ensure completion

• Assist in HR/admin work, interview scheduling, onboarding, attendance, and claims

• Support day-to-day operational and office management needs

Requirements

• Excellent organizational and communication skills

• Able to simplify and structure information for clarity

• Strong sense of responsibility and follow-through

• Proficient in Microsoft Office / Google Workspace

• Calm under pressure and able to handle multiple tasks independently

• Prior experience as a Personal Assistant, Executive Secretary, or Admin Executive preferred