Personal & Executive Assistant

ANNABELLE PSYCHOLOGY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A psychological services firm in Singapore seeks an entry-level role that involves managing directors' calendars and engaging with stakeholders. The ideal candidate will have a degree in business or communications, strong organisational skills, and proficiency in both Mandarin and English. This position offers mentorship and pathways for career advancement in executive or operations roles.

Benefits

Mentorship opportunities

Networking opportunities

Growth pathways into executive roles

Qualifications

• Proficiency in Microsoft Office and Google Calendar is essential.
• Ability to multitask while maintaining a high level of attention to detail.
• Strong organisational and time management skills are required.

Responsibilities

• Manage and coordinate directors' calendars and engagements.
• Serve as the first point of contact for external stakeholders.
• Maintain strong professional relationships with stakeholders and partners.

Skills

Organisational skills

Time management

Interpersonal communication

Attention to detail

Emotional maturity

Proficiency in Mandarin

Proficiency in English

Education

Diploma or bachelor’s degree in business, communications, or hospitality

Tools

Microsoft Office

Google Calendar

Job description

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.

Key Responsibilities

• Manage and coordinate directors’ calendar, meetings, and engagements

• Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams

• Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration

• Coordinate logistics for external and internal meetings/events

• Assist in day-to-day administrative and operational tasks as required

What We’re Looking For

• Diploma or bachelor’s degree in business, communications, hospitality or related fields

• Strong organisational and time management skills

• Ability to multitask, prioritise, while maintaining attention to detail(priority skill)

• Flexible communication skills and a warm, approachable style

• Someone who enjoys talking to people - both inside and outside the company

• Emotional maturity and professionalism when handling confidential or sensitive matters

• Proficiency in Microsoft Office and Google Calendar

• Proficiency in Mandarin and English to effectively communicate with our diverse client base and stakeholders (spoken and written)

Benefits

• Gain exposure to executive-level decision-making and business operations

• Opportunities to meet people, build networks, and grow your skills

• Be mentored in a role that combines administration, communications, and business support

• Growth pathways to advance into executive or operations roles (should you want to)