Personal Executive

ASIA BEAUTY PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A dynamic beauty company in Singapore seeks an organized individual to handle administrative duties. The ideal candidate must be proficient in both English and Chinese to ensure effective communication with clients. Responsibilities include managing schedules, filing, and liaising with clients to create a positive experience. Candidates should possess at least a diploma and have a proactive attitude towards learning and improvement.

Qualifications

• Proficiency in English and Chinese required for communication.
• Organized and detail-oriented approach to tasks.
• Ability to learn and adapt quickly.

Responsibilities

• Manage filing and databases efficiently.
• Handle scheduling and client inquiries.
• Prepare reports and coordinate public relations tasks.

Skills

Team player

Organizational skills

Interpersonal skills

Attention to detail

Proactive nature

Education

Diploma/Advanced/Higher/Graduate Diploma

Job description

Duties and Responsibilities

• Filing
• Managing databases
• Prioritising workloads
• Handle all scheduling and appointments as requested
• Receive and respond to enquiries through calls and emails
• Follow-up / provide information on accounting and corporate secretarial related matters
• Making travel and meeting arrangements
• Logging or processing claims submission, bills or expenses
• Typing, preparing and collating reports
• Liaising with relevant organisations and clients
• Maintaining diaries and arranging appointments
• Coordinating mail-shots and similar publicity tasks
• Implementing new procedures and administrative systems
• Acting as a receptionist and/or meeting and greeting clients
• Answering calls, taking messages

Requirements

• Team player with positive attitude
• Required language(s): English, Chinese. "We are seeking candidates proficient inChineseto effectively communicate withChinese-speaking clients."
• Organised, neat and pays attention to detail
• Good interpersonal skills and polite to colleagues and guests
• Desire to be proactive and create a positive experience for others
• Willingness to learn and acquire new skills to improve job efficiency and effectiveness
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field
• Good organisation skills and able to multi-task, prioritise projects and work under tight timeline