Personal Assistant to Events Director

The Arcade People; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An events management company in Singapore is seeking a proactive Personal Assistant to support the Events Director. The role involves diary management, event coordination, and various administrative tasks. The ideal candidate will be detail-oriented, organized, and able to thrive in a fast-paced environment. The position was previously open but is now closed.

Qualifications

• Proven experience as a personal assistant or similar role.
• Ability to multitask and prioritize daily workload.
• Familiarity with office management procedures.

Responsibilities

• Manage the Events Director's calendar and schedule meetings.
• Assist in event planning and coordination.
• Serve as the main point of contact for communication.

Skills

Organisational skills

Communication skills

Detail-oriented

Job description

Job Title

Personal Assistant to Events Director

Company

The Arcade People Pte Ltd
thearcadepeople.com

Location

Ubi Ave 1, Singapore

Salary

$800 - 2,200 monthly

Job Description

We are seeking a highly organised and proactive Personal Assistant (PA) to support our Events Director. This role involves managing schedules, coordinating communication, assisting with event planning tasks, and ensuring the Events Director’s day-to-day operations run smoothly. The ideal candidate is detail-oriented, reliable, and thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Diary Management: Schedule meetings, manage calendars, and coordinate appointments.
• Event Coordination Support: Assist with event preparation tasks including liaising with vendors, preparing documents, and on-site support.
• Inventory Management: Assist to maintain and update inventory for event accessories and assets.
• Communication Management: Act as the point of contact between the Events Director and internal/external stakeholders. Handle emails, calls, and follow-ups professionally.
• Administrative Support: Handle expense claims, prepare meeting minutes, maintain filing systems, and draft correspondence.
• Project Tracking: Help track project timelines and deadlines, ensuring the Events Director is kept up to date on key milestones.
• Ad-hoc Tasks: Take on various tasks to ensure smooth operations, including personal errands when required.

Status

This position is already closed and no longer available.