Personal Assistant to Director

GREEN SPADE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading landscaping company in Singapore is seeking an experienced administrative support professional to assist the management team with daily operations and project coordination. The ideal candidate should be proficient in MS Office and possess strong communication and coordination skills. This role offers an opportunity to contribute to a dynamic team in a growing environment.

Qualifications

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint).
• Basic understanding of landscape workflow and project site operations is an advantage.
• Strong coordination and time management skills.

Responsibilities

• Provide full administrative support to the management team.
• Handle day-to-day administrative duties and documentation.
• Support the Directors in daily operations and project coordination.

Skills

Proficient in MS Office

Good communication skills

Strong coordination skills

Interpersonal skills

Highly organized

Job description

Job Responsibilities

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information