Personal Assistant to Chairman

BLACK KYLIN INVESTMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent investment firm in Singapore seeks a highly organized Personal Assistant to support the Chairman. The role requires providing comprehensive secretarial support and managing confidential matters. Candidates must have excellent English and Mandarin skills, be proactive, and willing to travel frequently. A Bachelor's degree and relevant experience supporting senior executives are essential. This position offers competitive salary and full coverage of travel expenses.

Benefits

Competitive salary package

Travel and accommodation expenses fully covered

Exposure to international business environments

Opportunities for career development

Qualifications

• Minimum 3–5 years of relevant experience as a Personal Assistant or Secretary, preferably supporting senior executives or Chinese management.
• Valid passport required.
• Candidates with prior experience supporting Chinese executives and familiarity with Chinese business practices will be highly regarded.

Responsibilities

• Provide full secretarial and administrative support to the Chairman, including managing schedules, meetings, travel arrangements, and correspondence.
• Prepare meeting agendas, take and distribute minutes, and follow up on action items.
• Coordinate logistics and documentation for the Chairman’s overseas business trips and engagements.
• Support the Singapore office when the Chairman is away, reporting to the Vice President as required.

Skills

Written and spoken English

Written and spoken Mandarin

Microsoft Office proficiency

Organizational skills

Communication skills

Interpersonal skills

Ability to multitask

Education

Bachelor's Degree

Tools

Online meeting platforms (Zoom, Teams)

Job description

Personal Assistant to Chairman

Black Kylin Investment Pte Ltd
Work Location: 10 Changi Business Park Central 2, #03-08, Hansapoint@CBP, Singapore 486030
Employment Type: Full-time, Permanent
Salary Range: SGD 5,000 – 7,000 / month

Company Overview

Black Kylin Investment Pte Ltd is a Singapore-based investment company with regional business interests across Asia, the Middle East, and South America. The company is actively involved in strategic investment, financial management, and project development across multiple sectors.

Job Summary

We are seeking an experienced and highly organized Personal Assistant to the Chairman to provide comprehensive administrative and secretarial support. The ideal candidate should be proactive, detail-oriented, and able to handle confidential matters with discretion. This role requires frequent overseas travel (approximately 50% or more of the time).

Key Responsibilities

• Provide full secretarial and administrative support to the Chairman, including managing schedules, meetings, travel arrangements, and correspondence.
• Prepare meeting agendas, take and distribute minutes, and follow up on action items.
• Coordinate logistics and documentation for the Chairman’s overseas business trips and engagements.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Communicate and liaise with internal and external stakeholders across multiple time zones.
• Support the Singapore office when the Chairman is away, reporting to the Vice President as required.
• Perform other ad-hoc duties assigned by the Chairman or senior management.

Requirements

• Bachelor’s Degree from a local or reputable overseas university.
• Minimum 3–5 years of relevant experience as a Personal Assistant or Secretary, preferably supporting senior executives or Chinese management.
• Excellent command of both written and spoken English and Mandarin to liaise effectively with Chinese-speaking stakeholders.
• Strong proficiency in Microsoft Office applications and online meeting platforms (Zoom, Teams, etc.).
• Excellent organizational, communication, and interpersonal skills.
• Able to work under pressure, multitask, and adapt to fast-paced environments.
• Must be willing and able to travel frequently (50% or more of the time), including on short notice.
• Valid passport required.
• Candidates with prior experience supporting Chinese executives and familiarity with Chinese business practices will be highly regarded.
• Attention to detail, proactive, and professional demeanor.

Benefits

• Competitive salary package
• Travel and accommodation expenses fully covered by company
• Exposure to international business environments
• Opportunities for career development in a dynamic and growing investment firm