Personal Assistant to CEO & COO

Super Bean International Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic international firm in Singapore seeks an exceptional Personal Assistant (PA) to support the CEO and COO. The candidate will be responsible for calendar management, corporate communication, and travel planning. The ideal applicant should have at least 3 years of experience in an executive support role and proficiency in Microsoft Office. This is a critical role for ensuring operational efficiency in a fast-paced environment, and candidates need to be willing to relocate by 2026.

Qualifications

• Min. 3 years’ experience as a PA/EA or in an executive support role.
• Proficient in Microsoft Office and calendar tools.
• Comfortable with after-hours responsiveness.

Responsibilities

• Manage and update calendars for CEO and COO.
• Represent management in communications with stakeholders.
• Coordinate business trips and events for executives.
• Process expense claims and prepare reports.

Skills

Organizational skills

Communication skills

Multitasking

Emotional intelligence

Tools

Microsoft Office

PowerPoint

Job description

Super Bean International Pte Ltd – Sembawang

We’re on the lookout for an exceptional Personal Assistant (PA) to support our CEO and COO. This role is vital to keeping operations smooth, communication effective, and executive time optimized. If you’re highly organized, responsive, and thrive in a fast-paced environment – we want you on our team.

Candidate should be willing to relocate to 14 Senoko Way (Near Woodlands/Sembawang) in Q1 of the 2026. Current office at Aljunied.

Key Responsibilities

Executive & Calendar Management

Manage and update monthly and daily calendars for CEO and COO.

Schedule and coordinate internal/external meetings, reminders, and invites.

Respond promptly to requests during office hours and beyond (including weekends, when needed).

Handle ad hoc tasks and last-minute changes efficiently.

Corporate Communication & Coordination

Represent the management team in communications with stakeholders.

Draft, proofread, translations, and send correspondence on behalf of management.

Attend and record minutes for management meetings; follow up on action items.

Travel & Event Planning

Coordinate business trips (flight, hotel, ground transport) for CEO, COO, and HODs.

Assist in planning management retreats, festive gifts, and guest hosting.

Liaise with internal departments to prepare materials, gifts, and venues.

Claims & Reporting

Process corporate and personal expense claims for CEO and COO.

Prepare monthly reports, summaries, and corporate presentation decks.

Track budget meeting documents and align with Finance and HODs.

General Support

Handle light housekeeping of CEO/COO offices.

Assist with personal errands or family-related matters as needed.

Provide office coverage when key admin personnel are on leave.

Requirements

• Min. 3 years’ experience as a PA/EA or similar executive support role.
• Proficient in Microsoft Office, calendar tools, and PowerPoint.
• Able to multitask, prioritize, and act quickly under pressure.
• Comfortable with after-hours responsiveness and confidential matters.
• High emotional intelligence and professional discretion.