Personal Assistant to CEO

VISION-TWO SOFTWARE PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology firm in Singapore is seeking a highly organized Personal Assistant to provide comprehensive support to their CEO. The candidate will manage the CEO's daily schedule, coordinate travel, and handle personal errands with discretion and professionalism. The ideal candidate should have a minimum of 3 years of experience in a similar role, demonstrating multitasking abilities and a proactive attitude. Competitive salary and benefits are offered.

Benefits

Competitive Remuneration Salary Package

Comprehensive Medical and Dental Coverage

Flexible Employee Health Benefits Scheme

Qualifications

• Minimum of 3 years of experience as a Personal Assistant.
• Proven track record of managing complex schedules and travel arrangements.
• Ability to handle multiple tasks simultaneously and work under pressure.

Responsibilities

• Manage the CEO’s daily schedule and appointments.
• Plan and coordinate domestic and international travel.
• Handle personal errands and tasks for the CEO.

Skills

Multitasking abilities

Discretion

Proactive

Resourceful

Solution-oriented

Job description

Overview

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive support to our CEO. This role requires exceptional multitasking abilities, discretion, and the capacity to manage both professional and personal tasks efficiently. The ideal candidate will be a trusted partner to the CEO, ensuring seamless coordination of their daily activities and handling a wide range of responsibilities with professionalism and precision.

Responsibilities

• Manage the CEO’s daily schedule, including arranging meetings, appointments, and conference calls, while acting as the primary point of contact between the CEO and internal/external stakeholders.
• Plan and coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, visas, and detailed itineraries tailored to the CEO’s preferences.
• Handle personal errands and tasks for the CEO and their family, including managing household-related matters and liaising with service providers and vendors.
• Organize and oversee events, dinners, and meetings, ensuring seamless execution of venue selection, catering, guest coordination, and budget management.
• Prepare and organize documents, presentations, and reports for meetings, ensuring the CEO is well-prepared and informed.
• Maintain the highest level of confidentiality and professionalism, acting as a trusted advisor and gatekeeper for the CEO when handling sensitive information.
• Perform ad-hoc tasks and projects as required, anticipating needs and proactively addressing potential challenges to support the CEO’s objectives.
• Be available for frequent travel, both domestically and internationally, to assist the CEO as needed.

Qualifications and Requirements

• Minimum of 3 years of experience as a Personal Assistant.
• Proven track record of managing complex schedules and travel arrangements.
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of discretion and trustworthiness.
• Proactive, resourceful, and solution-oriented.
• Willingness to work flexible hours and travel extensively as needed.

Benefits

• Competitive Remuneration Salary Package
• Comprehensive Medical and Dental Coverage
• Flexible Employee Health Benefits Scheme