Personal Assistant to CEO

Vision-Two Software; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading tech firm in Singapore is seeking a highly organized Personal Assistant to support the CEO. The role involves managing daily schedules, coordinating travel arrangements, and handling personal tasks while maintaining a high level of professionalism and discretion. Ideal candidates have 3+ years of experience and strong multitasking abilities. Competitive salary and flexible health benefits are offered.

Benefits

Competitive Remuneration Salary Package

Comprehensive Medical and Dental Coverage

Flexible Employee Health Benefits Scheme

Qualifications

• Minimum of 3 years of experience as a Personal Assistant.
• Proven track record of managing complex schedules and travel arrangements.
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of discretion and trustworthiness.
• Willingness to work flexible hours and travel extensively as needed.

Responsibilities

• Manage the CEO’s daily schedule and act as primary contact.
• Plan and coordinate domestic and international travel.
• Handle personal errands and tasks.
• Organize and oversee events and meetings.
• Prepare documents and presentations for meetings.
• Maintain confidentiality and act as a trusted advisor.
• Perform ad-hoc tasks as required.
• Be available for frequent travel.

Skills

Multitasking

Discretion

Organization

Proactivity

Resourcefulness

Job description

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive support to our CEO. This role requires exceptional multitasking abilities, discretion, and the capacity to manage both professional and personal tasks efficiently. The ideal candidate will be a trusted partner to the CEO, ensuring seamless coordination of their daily activities and handling a wide range of responsibilities with professionalism and precision.

Key Responsibilities

• Manage the CEO’s daily schedule, including arranging meetings, appointments, and conference calls, while acting as the primary point of contact between the CEO and internal/external stakeholders.
• Plan and coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, visas, and detailed itineraries tailored to the CEO’s preferences.
• Handle personal errands and tasks for the CEO and their family, including managing household-related matters and liaising with service providers and vendors.
• Organize and oversee events, dinners, and meetings, ensuring seamless execution of venue selection, catering, guest coordination, and budget management.
• Prepare and organize documents, presentations, and reports for meetings, ensuring the CEO is well-prepared and informed.
• Maintain the highest level of confidentiality and professionalism, acting as a trusted advisor and gatekeeper for the CEO when handling sensitive information.
• Perform ad-hoc tasks and projects as required, anticipating needs and proactively addressing potential challenges to support the CEO’s objectives.
• Be available for frequent travel, both domestically and internationally, to assist the CEO as needed.

Qualifications and Requirements

• Minimum of 3 years of experience as a Personal Assistant.
• Proven track record of managing complex schedules and travel arrangements.
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of discretion and trustworthiness.
• Proactive, resourceful, and solution-oriented.
• Willingness to work flexible hours and travel extensively as needed.

Benefits

• Competitive Remuneration Salary Package
• Comprehensive Medical and Dental Coverage
• Flexible Employee Health Benefits Scheme