Personal Assistant (PA) to CEO

Vin's Motor; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading automotive company in Singapore is seeking a Personal Assistant to the CEO to provide high-level administrative and strategic support. The ideal candidate will manage the CEO's calendar, coordinate meetings, and handle confidential information. A minimum of 5 years supporting C-suite executives and strong organizational skills are essential for this role. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum 5–6 years of proven experience supporting a Chairman or CEO.
• Ability to work independently under pressure.
• High level of professionalism and confidentiality.

Responsibilities

• Manage the CEO’s calendar and daily schedule.
• Coordinate internal and external meetings.
• Prepare presentations and reports.

Skills

Verbal and written communication

Organizational abilities

Multitasking

Analytical capabilities

Problem-solving

Education

Diploma or Bachelor’s Degree in Business Administration

Tools

Microsoft Office

Google Suite

Job description

Position Summary

The Personal Assistant (PA) to the CEO provides high-level administrative and strategic support to ensure smooth executive operations, effective time management and seamless internal and external communication. The role demands discretion, exceptional organizational ability and foresight to anticipate the CEO’s needs in a dynamic, fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, travel arrangements and daily schedule.
• Coordinate internal and external meetings, follow-ups and action items.
• Prepare presentations, reports, meeting minutes and briefing materials.
• Handle confidential and sensitive information with utmost discretion.
• Monitor and prioritize incoming communications (emails, calls, and documents).

Operational & Administrative

• Support the CEO in strategic and operational initiatives.
• Coordinate logistics for company events, board meetings, and senior management sessions.
• Track deadlines, projects and action items across departments.
• Maintain executive documentation, files and expense submissions.
• Liaise with internal departments to ensure follow-through and alignment on key deliverables.

Stakeholder Management

• Serve as the primary point of contact for key partners, clients and vendors.
• Manage and maintain the CEO’s network and relationship-building efforts.
• Draft and review correspondence and communications on behalf of the CEO.

Business Support

• Assist in preparing strategy decks, proposals and meeting packs.
• Conduct research and compile executive summaries or data reports as required.
• Support CEO in project tracking, execution monitoring and KPI reporting.

Requirements

• Diploma or Bachelor’s Degree in Business Administration or a related field.
• Minimum 5–6 years of proven experience supporting a Chairman, CEO or C-suite executive (preferably in the automotive or related industry).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking and prioritization abilities.
• High level of professionalism, confidentiality and sound judgement.
• Proficient in Microsoft Office, Google Suite and business collaboration tools.
• Ability to work independently, under pressure and with tight deadlines.
• Strong analytical, problem-solving, and follow-through capabilities.

Attributes

• Highly reliable, detail-oriented and proactive.
• Strong interpersonal and stakeholder management skills.
• Fast learner, resourceful, and solution-driven.
• Anticipates needs, prioritizes effectively, and adapts quickly to changing priorities.
• Professional appearance and polished business etiquette.

Potential KPIs

• Calendar efficiency and timeliness of action items.
• Improvement in CEO time utilization.
• Completion and follow-through rates for meetings and tasks.
• Response turnaround time for key communications.
• Accuracy, confidentiality and error-free execution of assigned tasks.