Personal Assistant in Singapore

AIA; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A financial services company in Singapore seeks an Administrative Assistant to provide support for pre- and post-sales matters. Responsibilities include managing schedules, handling client queries, and performing clerical tasks. Ideal candidates are organized, proficient in Microsoft Office, and have strong communication skills. Experience in administrative roles will be valued. This position offers a salary range of S$2,800 – 3,200 and a work-from-home option after probation.

Qualifications

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Prior experience in administrative or PA roles is a plus.

Responsibilities

• Provide administrative support on pre- and post-sales matters.
• Maintain Manager’s appointment schedule and liaise with clients.
• Perform other clerical and administrative duties.

Skills

Strong team player

Competent in MS Office

Organizational skills

Excellent communication skills

Education

NITEC

Tools

Microsoft Office

Canva

Job description

Employment Type: Probation first 2 months, Mon-Fri 10am - 6pm. WFH 2 days after probation

Min Education Requirement: NITEC

Salary: S$2,800 – 3,200

Key Responsibilities & Job Description:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required.

Requirements:

• Strong team player, willing to learn and able to work independently
• Competent in MS office knowledge (Excel, Word, PPT) and exposure with Canva will be highly preferred
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills.
• Prior experience in administrative or PA roles is a plus.