Personal Assistant / Executive Secretary (JLPT N2) - 5 Days

STAFFKING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for an Executive Assistant to manage high-level schedules, coordinate meetings, and handle communications. Candidates should have 3–5 years of relevant experience, proficiency in Microsoft Office, and be either Japanese-speaking or highly proficient in English. This role offers competitive remuneration and opportunities for personal growth.

Benefits

Basic salary up to $6000

5 Working Days, Office Hours

Qualifications

• 3–5 years of relevant experience in executive or secretarial support.
• JLPT N2 or above for Japanese-speaking role.
• Excellent written and spoken English for English-speaking role.

Responsibilities

• Manage CEO’s or Director’s schedule, appointments, and travel arrangements.
• Coordinate meetings, prepare documents, take minutes, and follow up on action items.
• Handle confidential correspondence, reports, and communication.

Skills

Organizational skills

Communication skills

Multitasking skills

Proficient in Microsoft Office

Education

Diploma or Degree in Business Administration, Management, or related field

Job description

Benefits

• Basic Up to $6000
• 5 Working Days, Office Hours
• Location: East

Responsibilities

• Manage CEO’s or Director’s schedule, appointments, and travel arrangements.
• Coordinate meetings, prepare documents, take minutes, and follow up on action items.
• Handle confidential correspondence, reports, and communication with internal and external parties.
• Act as liaison between management, departments, and business partners (including Japan HQ).
• Translate meeting notes, contracts, and business documents (for Japanese‑speaking position).
• Prepare sales quotations, tenders, and marketing presentation materials.
• Maintain and update sales, client, and contract records accurately.
• Support office operations including procurement, filing, and general administration.
• Assist in planning and coordination of company events, business trips, and marketing activities.
• Ensure smooth daily operations and effective communication across all departments.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• At least 3–5 years of relevant experience in executive or secretarial support.
• Japanese‑speaking role: JLPT N2 or above, with ability to translate business documents.
• English‑speaking role: Excellent written and spoken English; experience in Legal or Banking sectors preferred.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Professional, discreet, and detail‑oriented with a proactive attitude.

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Wei Ren Chew (R25127104)