Personal Assistant/Executive Assistant (Director)

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR consulting firm in Singapore is seeking a Personal Assistant to manage the Director's schedule, oversee office operations, and coordinate travel arrangements. The role requires at least 3 years of experience in office administration and the ability to handle both personal and professional tasks effectively. This position offers a competitive salary and opportunities for growth.

Qualifications

• At least 3 years of relevant experience in office administration and executive/personal assistant role.
• Must be comfortable for overseas travel with the director on domestic or international business trips.

Responsibilities

• Manage front office operations, including reception and correspondence.
• Coordinate the Director’s schedule and arrange travel.
• Oversee company property and asset management.
• Support HR processes like onboarding and employee engagement.

Skills

Office administration

Scheduling and calendar management

Vendor management

Communication skills

Travel coordination

Job description

Overview

Personal Assistant/Executive Assistant

Salary: $4,000- $5,000 + AWS + VB

Working Days: 5 days Mon - Fri

Working Timing: 9am - 6pm

Working Location: Downtown area. MRT nearby are Tanjong Pagar or Shenton Way MRT.

Key Responsibilities

Office Administration:

• Manage front office operations, including reception, visitor management, and incoming/outgoing correspondence.
• Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
• Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
• Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
• Liaise with IT support/vendors to ensure smooth operation of office technology, including hardware, software, and system access.
• Executive & Personal Support:
• Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications.
• Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
• Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations).
• Manage complex calendars, schedule appointments, and arrange travel (business & personal).
• Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
• Run errands, plan events, and handle ad-hoc personal tasks as required.
• Be available to accompany the Director on trips (domestic/international) when required.
• Company Property and Facility Management:
• Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
• Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
• Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
• Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
• Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
• Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
• Support budgeting and expense monitoring for company administration and property management functions.
• Assist in project coordination tasks where cross-department administrative support is required.

Qualifications and Requirements

• At least 3 years of relevant experience in office administration and executive/personal assistant role
• Must be comfortable for overseas travel with director on domestic or international business trip, once every few months only [Mainly in Malaysia only]

Chan Kai Wen Reg R23114137
THE SUPREME HR ADVISORY PTE LTD
EA No: 14C7279