Personal assistant cum sales admin [Japanese speaking/ UP TO $5k]

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a Personal Assistant to the CEO. This role involves managing the CEO's calendar, supporting sales administration, and planning marketing activities. The ideal candidate will have at least 5 years of experience, proficiency in English and Japanese, and strong administrative skills. Applications will be kept for future opportunities.

Qualifications

• Min. 5 years' experience in a similar position.
• Excellent proficiency in English and Japanese.
• Strong skills in word processing and spreadsheets.

Responsibilities

• Manage CEO's calendar and appointments.
• Support the sales department with administrative tasks.
• Plan marketing activities with the Marketing Executive.

Skills

Excellent written and verbal communication skills in English

Proficient in Japanese for translation

Proficiency with word processing software

Familiarity with sales reports

Job description

Job ID: 1112711

Responsibilities

• Personal Assistant to CEO (40%)
  • Manage CEO’s calendar, appointments, meetings, and travel arrangements.
  • Provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client‑facing responsibilities.
  • Act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
  • Translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
  • Organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
  • Handle confidential documents and company data with discretion.
• Sales administration activities (50%)
  • Support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
  • Receive, verify & process orders through internal liaison.
  • Prepare marketing presentation materials and samples.
  • Maintain and update sales & customer records, distributor agreements, etc.
  • Compile monthly sales reports.
• Marketing activities (10%)
  • Plan & monitor various marketing activities to be executed by the Marketing Executive.

Requirements

• Min. 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent written and verbal communication skills in both English and Japanese, in order to do translation & act as translator for CEO when communicating with headquarters in Japan & Japanese‑speaking clients.

We regret that only shortlisted candidates will be notified. All applications will be updated to our resume bank for future opportunities.

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