Personal Assistant cum HR Admin | Immediate | 5 days work week

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services company in Singapore is seeking an Office Administrator. The role includes managing daily office functions, supporting the manager with various administrative tasks, assisting in employee onboarding, and overseeing office expenses. Candidates should have strong organizational skills and the ability to handle confidentiality. This position offers a competitive salary starting from $4,000 and operates on a Monday to Friday schedule from 9 am to 6 pm.

Qualifications

• Proficient in managing daily office activities effectively.
• Experience in report preparation for managerial tasks.
• Ability to handle confidential information professionally.

Responsibilities

• Manage day-to-day office activities for smooth operations.
• Prepare reports, presentations, and documents for the Manager.
• Assist new employee onboarding and maintain employee records.
• Track office administration expenses and process claims.
• Coordinate with IT to maintain office systems.

Skills

Office management

Report preparation

Schedule management

Confidentiality handling

Vendor coordination

Job description

Salary: From $4,000 onwards

Work Location: Raffles Place

Working Hours: Mon - Fri (9 am to 6 pm)

Office Administration

• Manage day-to-day office activities to keep everything running smoothly
• Make sure office equipment and supplies are in good condition
• Work with vendors, service providers, building management, and the landlord
• Ensure the office follows health, safety, and security rules
• Create and follow office policies and procedures
• Help organize meetings and office events

Administrative & Executive Support

• Support the Manager by preparing reports, presentations, and documents
• Manage schedules, meetings, travel plans, and expense reports
• Handle phone calls, emails, and messages for the Manager
• Take meeting notes, track tasks, and follow up on pending items
• Handle confidential information carefully and professionally

HR & Employee Support

• Help with new employee onboarding and office resource allocation
• Maintain employee records, leave tracking, and HR-related documents

Budget & Expense Management

• Track and manage office administration expenses
• Process expense claims, office purchases, and vendor payments

IT & Document Management

• Coordinate with IT support to maintain office systems and security
• Organize and manage filing of documents, contracts, and reports

To apply, kindly send your updated resume via whatsapp to 91877866.

Thank you.

EA License No.: 96C4864

Reg.No.: R21101563 (HANNY NURDJAJA)