Personal Assistant cum Business Development Executive

*Marketing Institute of Singapore; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A professional organization in Singapore is seeking an experienced personal assistant to manage correspondence, coordinate meetings, and provide administrative support. The role involves business development tasks such as prospecting new leads and ensuring confidentiality. Ideal candidates will have a high school diploma and proven administrative experience. Flexibility to travel is required.

Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Ability to handle sensitive information with confidentiality.
• Flexibility and adaptability to manage multiple tasks.

Responsibilities

• Manage incoming and outgoing correspondence and prioritize messages.
• Coordinate travel arrangements for staff members.
• Arrange and coordinate meetings, workshops, and events.
• Prepare meeting agendas, take minutes, and distribute them.
• Prospect and qualify new leads and develop sales strategies.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal skills

Education

High school diploma or equivalent

Tools

Office software

Job description

Job Responsibilities

• Correspondence and Communication:
  • Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize messages appropriately.
  • Draft and prepare official correspondence, reports, and presentations as required.
  • Ensure effective communication with all stakeholders.
• Calendar Management and Administrative Support including:
  • Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.
• Meeting and Event Coordination:
  • Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.
  • Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
  • Follow up on action items and ensure timely completion.
• Confidentiality and Data Management:
  • Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.
  • Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.
• Business Development:
  • Prospect and qualify new leads through various channels, such as cold calling, email marketing, and attending industry events.
  • Develop and implement effective sales strategies to convert leads into paying customers.
  • Deliver compelling presentations and proposals that highlight the value of our products or services.
  • Negotiate contracts and pricing with clients to ensure profitability.
  • Build and maintain strong relationships with clients to ensure satisfaction and retention.
  • Conduct market research and stay up-to-date on industry trends to identify new business opportunities.
  • Prepare and deliver sales reports and presentations.
  • Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.
• Ad-hoc matters and responsibilities:
  • Able to assist President whenever needed not limited to or restricted by working days / hours and etc.
  • Able to travel within a short notice period.
  • Able to assist in packing President’s items for travelling.
  • Attend to overseas client and associates when required
  • Any other ad-hoc tasks as required.

Job Requirements

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Proven experience as a personal assistant, executive assistant, or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
• Strong verbal and written communication skills, with attention to detail.
• Proficient in using office software, including word processing, spreadsheet, and presentation applications.
• Discretion and ability to handle sensitive information with confidentiality.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Flexibility and adaptability to manage multiple tasks and changing priorities.
• Willing to travel on short notice. Involves traveling 30% of your time.