Personal Assistant

WGT EHR PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing Singaporean company is seeking an organized Executive Assistant to support the Director. This dynamic role involves managing complex schedules, coordinating meetings, and handling office operations. The ideal candidate will have 2-3 years of experience with C-level executives, strong attention to detail, and proficiency in MS Office and Google Workspace. This position offers varied tasks and growth opportunities.

Qualifications

• 2-3 years of experience supporting C-level executives or senior management.
• Ability to multitask effectively.
• Holder of a Class 3 driving license is a strong advantage.

Responsibilities

• Manage the Director's complex calendar and coordinate high-priority meetings.
• Serve as the primary gatekeeper and manage communications.
• Oversee office operations and support HR with onboarding.
• Handle ad-hoc tasks and provide support during external engagements.
• Maintain confidentiality in all matters.

Skills

Organization

Communication

Tech-savvy

Attention to detail

Education

Specialist Diploma/Degree

Tools

MS Office

Google Workspace

Job description

Overview

Be the Right Hand to Leadership!

Step into a role where no two days are the same. As the right hand to our Director, you'll be at the heart of the operations, ensuring seamless execution of both professional and personal commitments. This is a dynamic role for a proactive problem-solver who thrives in a fast-paced environment.

If you are exceptionally organized, tech-savvy, and value confidentiality, we invite you to bring your skills to our growing team.

Why You\'ll Love This Role

• Impact & Influence: Work directly with the Director and see the direct results of your contributions.

• Dynamic Variety: No two days are the same, blending high-level executive support with diverse administrative tasks.

• Growth Opportunity: Be a key player in a prestigious company with opportunities to take on more responsibility.

Key Responsibilities

• Manage the Director\'s complex calendar, coordinate high-priority meetings, and arrange detailed international travel itineraries.

• Serve as the primary gatekeeper and act as the first point of contact, professionally managing communications and filtering requests to optimize the Director\'s time and focus.

• Oversee smooth office operations, from vendor management and supplies to supporting HR with onboarding and recruitment logistics.

• Handle ad-hoc tasks, running errands and planning events to providing seamless support during external engagements.

• Handle confidential matters with absolute discretion and professionalism.

Who We Are Looking For

• Specialist Diploma/Degree holder with 2-3 years of experience supporting C-level executives or senior management.

• A supremely organized individual with impeccable attention to detail and the ability to multitask effectively.

• An excellent communicator who is tech-savvy and proficient with MS Office/Google Workspace.

• A discreet, proactive, and positive professional who can work independently with minimal supervision.

• A holder of a Class 3 driving license is a strong advantage.

Please include the following information in your resume.

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R22111484 Ketty Lim