Personal Assistant

Peoplebank; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading recruitment firm is looking for a Personal Assistant to provide high-level administrative support to the Chairman / CEO in Singapore. The role involves managing calendars, coordinating meetings, and making travel arrangements while ensuring confidentiality. Candidates should possess a Bachelor's degree in Secretarial or Business Admin and have at least 3 years of relevant experience. Flexibility in hours and the ability to travel internationally are required.

Qualifications

• At least 3 years of relevant working experience.
• Willingness to work flexible hours.
• Flexible to travel overseas as needed.

Responsibilities

• Provide comprehensive secretarial support and manage calendars.
• Coordinate internal and external meetings, ensuring smooth logistics.
• Arrange complex travel and accommodations for business trips.
• Maintain confidentiality while managing sensitive information.

Skills

Secretarial support

Calendar management

Discretion and confidentiality

Travel coordination

Communication skills

Education

Bachelor's degree in Secretarial / Business admin

Job description

Personal Assistant

• Permanent role
• Office location : Bukit Merah

The Opportunity

You will be responsible for providing high-level administrative support to the Chairman / CEO, ensuring the smooth and efficient operation of the executive office. This role involves managing calendars, scheduling meetings, coordinating travel arrangements, and handling sensitive information with the utmost confidentiality.

• Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements.
• Provide administrative assistance to the Chairman / CEO as required, including taking minutes, preparing PowerPoint slides, and other tasks as needed.
• Coordinate both internal and external meetings, ensuring smooth logistics for onsite or virtual gatherings.
• Arrange and coordinate complex travel arrangements, including visa processing and accommodations, for business and personal trips.
• Execute various errands and provide event support as required.
• Perform additional secretarial tasks according to established guidelines, ensuring accuracy and timeliness.
• Proactively anticipate the Director's needs and assist in ad-hoc tasks to facilitate efficient operations.
• Act as a liaison between the Director and other stakeholders, conveying instructions and ensuring effective communication.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Undertake additional tasks assigned by Management on an ad-hoc basis.

Your Background

• Bachelor's degree in Secretarial / Business admin with at least 3 years of relevant working experience.
• Willingness to work flexible hours.
• Flexible to travel overseas as needed.

EA Reg no : R | EA Licence Number : 08C