Personal Assistant

NANYANG INSTITUTE OF MANAGEMENT PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A renowned education provider in Singapore seeks a Personal Assistant to provide administrative and executive support to the President. Responsibilities include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate holds a Bachelor's degree in Business Administration and has a minimum of 3 years relevant experience. Proficiency in English and Malay is required; Chinese (Mandarin) is an advantage.

Qualifications

• Minimum 3 years of experience in providing executive or administrative support.
• Ability to work efficiently in a fast-paced environment.

Responsibilities

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings with preparation of agendas and materials.
• Provide reminders and updates about meetings and their status.
• Attend events with the President as required.
• Perform other tasks as directed by the President.

Skills

Excellent communication skills

Organisational skills

Writing skills

Detail-oriented

Ability to manage multiple tasks

Proficiency in English

Proficiency in Malay

Proficiency in Chinese (Mandarin)

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Description & Requirements

Established in 2001, Nanyang Institute of Management ("NIM") is a forward‑looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student‑centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite industry professionals to join us in our mission.

The Role

The Personal Assistant will report directly to the President and play a key role in providing administrative and executive support. This includes managing schedules, coordinating meetings, handling confidential correspondence. The Personal Assistant must demonstrate strong communication, organisational skills, writing skills and the ability to work efficiently in a fast‑paced environment.

Job Description

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including the preparation of agendas, materials, and follow‑up on actionable tasks.
• Provide regular reminders and updates about upcoming meetings and their status.
• Attend various events organised by the Chamber of Commerce or other local institutions with the President.
• Perform other tasks as directed by the President.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• At least 3 years of relevant experience in providing executive or administrative support.
• Excellent communication, organisational and writing skills.
• Detail‑oriented with the ability to effectively manage multiple tasks simultaneously.
• Proficiency in English and Malay is required. Proficiency in Chinese (Mandarin) is an advantage, as the role involves frequent communication with stakeholders from Chinese‑speaking markets.