Personal Assistant

Search Personnel Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Personal Assistant (Japanese Speaking) to manage calendars, travel arrangements, and support business initiatives. The ideal candidate will have a diploma or degree, at least 5 years of experience as an Executive Assistant, and proficiency in business-level Japanese. This position offers a salary of up to $7,000 and benefits including a mobile allowance and annual leave. After-hours support may be required.

Benefits

Mobile allowance

Annual leave

Career development opportunities

Qualifications

• Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
• Knowledge in assisting with the setup of new business entities.
• Willingness to provide after-hours support.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Support business initiatives and new ventures.
• Handle email correspondence and document preparation.
• Coordinate meetings, prepare agendas, and track action items.
• Provide project and executive event support.

Skills

Executive Assistant experience

Business-level Japanese

Administrative skills

Education

Diploma or Degree in relevant field

Job description

Overview

• Position: Personal Assistant (Japanese Speaking)

• Location: Marina Bay Area

• Working hours: 6 days a week, Office Hours 10am – 8pm

• Salary: Up to $7,000 + $50 Mobile Allowance + AWS + 18 days Annual Leave

• Duration: Permanent

• Industry: Japanese Firm

Responsibilities

• Manage calendars, meetings, and domestic/international travel arrangements.

• Assist with setting up and opening new business entities.

• Support business initiatives, including research and coordination related to opening new business ventures.

• Handle email correspondence, phone calls, document preparation, and follow-ups.

• Coordinate meetings, prepare agendas, take minutes, and track action items.

• Provide project, reporting, and executive event support.

• Oversee expense claims, document control, and general office administration.

• Maintain strict confidentiality while delivering high-level executive support.

Qualifications

• Diploma, Degree, or equivalent relevant experience.

• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator.

• Knowledge and hands-on experience in assisting with the setup or opening of new business entities is required.

• Willingness to provide after-hours and urgent support (24/7 standby when required).

• Proficiency in English and business-level Japanese for liaising with Japanese-speaking clients and stakeholders.

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Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.