personal assistant

RAPIDO DISTRIBUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an experienced Personal Assistant to provide high-level administrative support to the CEO. The ideal candidate will possess over 3 years of experience, excellent communication, and organizational skills, and will manage complex schedules and travel logistics while ensuring confidentiality in dealings. Proficiency in Microsoft Office is required.

Qualifications

• Minimum 3 years of experience as an Executive Assistant, Office Manager, or HR Administrator supporting senior executives.
• Exceptional written and verbal communication skills in English.
• High level of professionalism and discretion.

Responsibilities

• Serve as the primary strategic partner to the CEO, managing the CEO’s schedule.
• Manage complex calendars and coordinate meetings.
• Prepare and refine executive-level presentations and reports.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Discretion

Tools

Microsoft Office Suite

Job description

Seeking experienced Personal Assistant provides high-level administrative and operational support to the CEO, ensuring the smooth execution of strategic and day-to-day priorities.

This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to manage confidential matters with discretion.

Key Responsibilities

• Serve as the primary strategic partner and trusted advisor to the CEO, ensuring optimal management of the CEO’s schedule, priorities, and commitments.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel logistics, including visas and documentation.
• Organize and attend executive meetings, prepare agendas and minutes, and follow up on key action items.
• Act as the main liaison between the CEO and internal teams, clients, and government.
• Prepare and refine executive-level presentations, reports, and correspondence with precision and professionalism.
• Support some HR functions, including payroll coordination, recruitment and interview scheduling, contract preparation, performance tracking, and staff engagement initiatives.

Requirements

• Minimum 3 years of experience as an Executive Assistant, Office Manager, or HR Administrator, preferably supporting senior executives or C-level leaders. (Main is Secretarial role, however some HR/Office admin role will be included)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English; proficiency is required.
• Exceptional organizational, multitasking, and time management abilities with strong attention to detail.
• High level of professionalism, discretion, and interpersonal maturity.
• Class 3 License