PERSONAL ASSISTANT

Mooreast Asia; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established company in the marine industry is seeking a Personal Assistant to support executive directors. Responsibilities include managing schedules, handling correspondence, and preparing presentations. The ideal candidate should possess a diploma in Business Administration, be fluent in English and Mandarin, and have 1-2 years of relevant experience. This permanent position requires excellent organization skills and a proactive approach to work.

Qualifications

• Minimum of 1-2 years experience as a Personal Assistant or Executive Secretary.
• Proficient in written and spoken English and Mandarin.
• Knowledge in basic accounting and financial matters.

Responsibilities

• Manage calendars and schedules of senior executives.
• Handle all incoming calls, emails, and correspondence.
• Prepare documents and presentations for meetings.

Skills

Bilingual (English and Mandarin)

Microsoft Office Suite

Attention to detail

Time management

Education

Diploma / Degree in Business Administration

Job description

Job description

• Report to Executive Directors for all administrative support on Company’s strategic aims and objectives.
• Manage the calendars and schedules of senior executives, coordinates meetings, appointments and travel.
• Handle all incoming calls, emails and correspondence, providing excellent customer service to both internal and external stakeholders.
• Must be able to travel for business trips to effectively provide secretarial and presentation support.
• Prepare various documents, presentations, business proposal and reports as required for presentations and other documentation proficiently in both written and speaking in English and Mandarin to effectively communicate with Mandarin speaking key stakeholders and markets.
• The ability to speak and write is crucial for translating and managing business documents related to our operations and partnerships in Mandarin-speaking regions.
• Provide administrative assistance ensuring all tasks are being planned, scheduled and executed efficiently.
• Provide support / coordination role for corporate events and meetings as first point of contact for visitors on ordering and serving of drinks and food.
• Help in project coordination for special assigned projects.
• Be part of ISO member to participate in ISO matters.
• Perform other duties as assigned by the management such as claims, payments and other matters.

Job requirement

• Permanent position
• Vibrant
• Minimum Diploma / Degree in Business Administration or equivalent.
• Minimum 1-2 years of experience as Personal Assistant or Executive Secretary, preferably within the Marine industrial or Listed company on Administration functions and secretarial function.
• Proficient in using Microsoft Office suite, including Word, Excel and PowerPoint with Commercial and Business senses
• Must be bilingual and proficiency in English and Mandarin for both writing and speaking to manage Mandarin speaking markets.
• With knowledge/understanding in basic accounting and financial.
• A keen eye for detail and the ability to work with a high degree of accuracy.
• Excellent organization and time management skills with the ability to multitask and priorities effectively.
• Adaptable and flexible with a proactive and solution-oriented approach to work independently and be a resourceful team player within the team.