Personal Assistant

EPICSoft Asia; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading technology company in Singapore is seeking a highly organised Personal Assistant to support the Founder/Chairman. This role requires managing complex calendars, travel planning, and handling confidential matters. The ideal candidate will have experience supporting C-level executives, strong communication skills in English and Mandarin, and a proactive attitude. Flexibility for occasional after-hours work is required.

Qualifications

• Proven experience as a Personal Assistant supporting C-level executives.
• Strong written and verbal communication in English; proficiency in Mandarin required.
• Experience managing estates or household staff is a plus.

Responsibilities

• Manage the Chairman’s calendar and appointments.
• Prepare reports and documents as required.
• Organize travel itineraries including flights and accommodations.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Tech-savvy

Education

Bachelor’s degree

Tools

MS Office

Google Suite

Job description

We are seeking a highly organised, discreet, and proactive Personal Assistant (PA) to provide comprehensive support to our Founder/Chairman. This role blends executive and personal assistance, including calendar management, meeting coordination, complex travel planning, and handling confidential matters. The ideal candidate is resourceful, meticulous, and capable of managing diverse tasks efficiently across both professional and personal domains.

Key Responsibilities

• Manage the Chairman’s complex calendar, including appointments, meetings, and events (both business and personal).
• Attend meetings as needed to take minutes, summarize key points, and track follow-up actions.
• Organize and manage detailed travel itineraries (global and domestic), including flights, accommodations, and ground transportation.
• Handle personal errands, household matters, family scheduling, and estate management tasks.
• Manage and prioritize emails, phone calls, and written correspondence on behalf of the Chairman.
• Prepare reports, presentations, and documents as required.
• Monitor deadlines and ensure timely completion of tasks and commitments.
• Liaise with internal teams, external stakeholders, family members, and service providers.
• Provide logistical support for both professional and personal events.
• Maintain the highest level of confidentiality, discretion, and professionalism at all times.

Requirements

• Bachelor’s degree in any discipline.
• Proven experience as a Personal Assistant or Executive Assistant supporting C-level executives.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills in English. Proficiency in Mandarin is required to liaise with Mandarin-speaking partners.
• Tech-savvy with proficiency in MS Office, Google Suite, or relevant software for scheduling and communication.
• Proven ability to handle confidential information with discretion.
• Professional, proactive, and adaptable with a service-oriented mindset.
• Willingness to handle occasional after-hours, weekend tasks, or urgent requests.
• Experience managing private estates, household staff, or family-related affairs is highly desirable.