Personal Assistant

Reckitt Benckiser (Singapore) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global hygiene and health company based in Singapore is seeking an Administrative Professional. The role involves managing office tasks, procurement processes, and travel arrangements. Ideal candidates will possess strong software skills and the ability to deliver results within tight deadlines. This position offers the opportunity to support a team in a dynamic environment.

Qualifications

• Demonstrated ability to work and communicate in a team environment.
• Ability to take responsibility for projects from implementation to completion.
• Understanding of accounting procedures and principles.

Responsibilities

• Handle incoming and outgoing mail functions.
• Manage and maintain office equipment.
• Book air tickets and accommodation for travel.

Skills

Mastery in standard software applications (Word, Excel, PowerPoint)

Analytical skills

Team communication

Job description

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

General Management

About the role

Your responsibilities

General administration

• Handle incoming and outgoing mail functions
• Handle office equipment (copy machines, scanners, printers) for regular maintenance and fixing as required
• Handle and manage stationery in the department
• Maintain clear and consistent filing systems, both electronic and paper
• Conduct bulk mailing and other correspondence-related tasks
• Answer and handle telephone calls in appropriate manner
• Arrange appointment for the supervisor(s)
• Provide administrative assistance to team

Procurement process

• Search for suppliers and quotations and/or proceed the bidding as to follow company policy
• Create purchasing request and order (PR/PO) in the SAP system
• Create Monthly expenses for Director and team
• Follow up the payment and coordinate with the suppliers as appropriate and follow company policy
• Monitor budget plan and spending
• Manage contracts (CLM) by identifying selected vendors, establish and development long term working relation with them

Travel arrangement

• Book air ticket and accommodation
• Prepare Travel Acquisition Form (TAF)
• Coordinate with travel agency for the routine process when needed

Meeting & Event arrangement

• Set up and coordinate meeting and conference both in-house and offsite
• Able to work as an event coordinator, when required
• Assist with special events planning and other administrative activities as needed

The experience we're looking for

• Mastery in all the standard software applications (Word, Excel, PowerPoint, etc).
• Ability to apply analytical skills and identify underlying problems and deliver superior business solutions.
• Demonstrated ability to work and communicate in a team environment, with influence over a range of technically and culturally diverse people and delivering results within tight deadlines.
• Demonstrated experience in taking responsibility for projects from implementation to successful completion.
• Demonstrated ability to make recommendations for the development of ongoing process improvements.
• In depth knowledge of standard business computer applications (Word, Excel, PowerPoint, etc).
• Basic understanding of accounting procedures and principles including application of internal control standards to the work environment.
• Understanding of organizational structure, operating culture, effective work styles, and achieving results in a changing environment.

The skills for success

What we offer

Equality