PERSONAL ASSISTANT

CARS & TRUCKS COLLECTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading logistics company in Singapore is looking for a talented full-time Personal Assistant to provide high-level administrative support to senior executives. You will manage calendars, travel arrangements, and assist with key projects. The ideal candidate should have a diploma, possess a valid driving license, and have at least 2 years of experience in a similar role. This position offers opportunities for travel and professional development, contributing to a dynamic team environment.

Benefits

Medical benefits

Performance Bonus

Traveling work opportunities

Training and development opportunities

Discounts on products and services

Qualifications

• Minimum 2 years' experience as a Personal Assistant or Executive Assistant.
• Possess a valid driving licence.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage and optimize the Senior Management’s calendar.
• Act as the first point of contact for Senior Management.
• Lead and coordinate special projects assigned by Senior Management.

Skills

Organisational skills

Time management skills

Communication skills

Discretion

Attention to detail

Education

Diploma or equivalent

Job description

About the role

Chief is seeking a talented full-time Personal Assistant to join our dynamic team in the North Region. In this role, you will provide high-level administrative and organisational support to the senior executives, playing a crucial part in ensuring the smooth running of the office. The ideal candidate will be based in the Woodlands Regional Centre North Region.

What you'll be doing

• 24/7 standby for the Senior Management team
• Providing full spectrum secretarial and admin support to the Senior Management
• Manage and optimize the Senior Management’s calendar, including scheduling meetings, appointments, and travel itineraries
• Provide administrative support, including collating reports from various channels and/or departments, prepare presentations and minutes of meeting
• Act as the first point of contact for Senior Management with other company heads, local/overseas business units, and all external parties
• Travel with the Senior Management team for short overseas assignment/projects
• Assist the Senior Management in managing and tracking key projects and deliverables
• Planning and ordering for inventory updates
• Lead and coordinate special projects as assigned by the Senior Management
• Perform research and provide analysis on topics as directed by the Senior Management
• Monitor project timelines and deliverables, ensuring alignment with company goals
• Running of errands for Senior Management, including management of Director’s and Company’s vehicles
• Attend to personal matters for Senior Management
• Assist with special projects and other tasks as required

What we're looking for

• Possess a valid driving licence
• Minimum Diploma or equivalent, in any field of specialisation
• Minimum 2 years' experience as a Personal Assistant or Executive Assistant
• Strong organisational and time management skills with the ability to prioritise effectively
• Excellent written and verbal communication skills
• Good judgement, professionalism, diplomacy and discretion, sense of urgency and initiative
• Proven ability to work independently and as part of a team
• Attention to detail and a commitment to providing high-quality work
• Flexible and adaptable to changing priorities

What we offer

1. Direct mentoring from Management
2. Traveling work opportunities for exposure
3. Regular training and development opportunities to support your career growth
4. Discounts on our products and services
5. A vibrant, collaborative and inclusive company culture
6. 5 days week
7. Good learning opportunity
8. Medical benefits, Performance Bonus

If you are excited about the prospect of joining our team and contributing to the success of our company, we encourage you apply now!