Personal Assistant

PSA Corporation Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A major logistics provider in Singapore is looking for a Personal Assistant to support a member of the Senior Management team. The role involves providing comprehensive secretarial and administrative support, managing travel arrangements, scheduling meetings, and handling confidential documents. Candidates should have at least 5 years of relevant experience, a diploma, and strong English communication skills. The position requires professionalism, discretion, and excellent organizational abilities, with the added benefit of hospitality management experience preferred.

Qualifications

• Possess a diploma in any discipline.
• At least 5 years relevant experience in a similar role in a large MNC.
• Professional and discreet in handling confidential matters.
• Strong interpersonal skills with the ability to work independently.

Responsibilities

• Provide full secretarial and administrative support to the Senior Management.
• Schedule and coordinate all internal and external meetings and appointments.
• Manage travel arrangements and prepare itineraries.
• Prepare and reconcile business expenses for claims.
• Support event planning and logistics for corporate events.

Skills

Written and conversational English

Interpersonal skills

Organization skills

Resourcefulness

Creativity

Multitasking

Education

Diploma in any discipline

Tools

MS Office applications

Job description

As Personal Assistant to a member of the Senior Management team, your primary role is to:

Responsibilities

• Provide full secretarial and administrative support to the Senior Management
• Schedule and coordinate all internal and external meetings and appointments
• Manage and oversee travel arrangements including seeking approvals, making travel bookings and preparing itineraries
• Prepare and reconcile business expenses for claims
• Support event planning and logistics for major corporate events
• Source, coordinate and procure festive or seasonal cards/gifts
• Prepare reports, documents and presentation/meeting materials
• Handle confidential correspondence, files and documents
• Any other duties as assigned

Requirements

• Possess a diploma in any discipline
• At least 5 years relevant experience in a similar role in a large MNC
• Good in written and conversational English
• Professional and discreet in handling confidential and sensitive matters
• Strong interpersonal skills with the ability to work independently
• Excellent organization skills
• Resourceful, creative, meticulous and able to multi-task
• Experience in hospitality management would be preferred, but not a must-have
• Proficient in MS Office applications

Only shortlisted candidates will be notified.