Payroll and Administrative Executive

Singapore Cruise Centre Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A leading cruise service provider in Singapore is looking for an organized and proactive individual to provide comprehensive administrative support to the CEO. Responsibilities include calendar management, travel coordination, and HR-related activities to ensure efficient office operations. The ideal candidate should have at least a Diploma in Business Administration and strong proficiency in Microsoft Office. This position requires excellent organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum Diploma in Business Administration or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills for all organizational levels.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage and maintain the CEO's calendar and schedule appointments.
• Plan and coordinate key meetings, including agenda preparation.
• Organize domestic and international travel itineraries for the CEO.
• Assist in HR administrative matters and general office management tasks.

Skills

Organisational skills

Strong communication

Proficient in Microsoft Office Suite

Attention to detail

Team player

Education

Minimum Diploma in Business Administration or equivalent

Job description

Singapore Cruise Centre is seeking a organised and proactive individual to provide administrative & office support and secretarial support to the CEO. The role includes managing calendars, travel, expenses, and coordinating management, board, and external meetings. The candidate will also support office administration, and HR-related activities to ensure smooth daily operations.

Administrative Support for CEO

• Provide comprehensive secretarial and administrative support to the CEO, ensuring smooth and efficient office operations.
• Manage and maintain the CEO's calendar, scheduling appointments, meetings, and conference calls, prioritising and resolving conflicts as needed.
• Prepare and submit expense claims, ensuring accuracy and timely reimbursement.

Meetings and Events Coordination

• Plan, organise, and coordinate key meetings (such as Board meeting, Bi-Weekly Management meetings, Quarterly Board meetings, external meetings etc.), including agenda preparation, venue booking, logistical arrangements, and food and beverage preparations.
• Prepare meeting materials, including reports, presentations, and minutes, ensuring timely distribution and coordinate follow-up on action items.
• Assist in the preparation of board reports and presentations, collaborating with various departments to gather necessary information.

Travel Management and Coordination

• Plan, organise, and coordinate domestic and international travel itineraries for the CEO (and relevant parties), including flight and hotel bookings, visa processing, and preparation of travel documents.
• Manage travel-related expenses, ensuring compliance with company policies and timely reimbursement.

HR and Office Admin Support

• Processing payroll & other HR administrative matters.
• Assist in general office management tasks, including pantry and office supplies, facilities, and vendor management.
• Collaborate with relevant stakeholders to ensure a smooth and efficient office environment.
• Provide administrative and logistical support to the HR department, including but not limited to administrative and logistical assistance for HR engagement events.
• Provide general administrative support to other office departments as and when required.

Requirements

• Minimum Diploma in Business Administration or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation.
• Strong organisational and multitasking abilities with attention to detail.
• Proactive and able to work independently, prioritising tasks, and meet deadlines in a fast-paced environment.
• Strong team player with a proactive and positive attitude.
• Discretion and confidentiality in handling sensitive information.
• Adaptability and flexibility to accommodate changing priorities and urgencies.