Part-Time, Hybrid WFH, Admin Assistant (Simple duties, ideal for PartTime / Homemaker / Retiree etc)

Sixtrees Viz Comms; Singapore; Hybrid; SGD 20,000 - 60,000; Part time

Job summary

A local company in Singapore is seeking a part-time Admin Assistant to manage various office tasks including document preparation and bank reconciliation. Flexibility in hours is available, with remote work possible after achieving proficiency. Ideal candidates should have experience in operational finance and knowledge of Xero Accounting Software.

Qualifications

• Past experience in operational‑finance/accounts duties knowledge required.
• Interest or background knowledge of 3D industry and production is an advantage.

Responsibilities

• Handle incoming calls and emails and snail mail to forward to relevant parties.
• Monthly preparation of internal management accounts.
• Double checking of transactions for funds transfers, salaries, and payments.
• Bank reconciliation and online portal checks for project opportunities.
• Preparation and filing of documents including receipts, invoices, and quotes.
• General office upkeep, including purchasing supplies and liaising with service providers.

Skills

Knowledge of Xero Accounting Software

Detailed Focus

Resourceful

Internet literate

Able to work independently

Job description

*Please Apply only via My Careers Future. Please do not email us via website etc*

Sixtrees is a local company specialising in Computer Graphics and Animation.

We are looking for an Admin Assistant to join us.

Past experience in operational‑finance / accounts duties knowledge required

Flexi hours and Hybrid Work From Home is available once clarity and proficiency of job is achieved.

Typical workday effort required is 3 to 5 hours spread throughout the whole day.

5 day work week

This is a Part Time position. Please only apply if you are looking for part time positions to accommodate your lifestyle (eg semi‑retired, part time student, homemaker, etc). Do not apply if you are looking for a full time position.

Jobscope:

Most of these tasks can be done WFH / remotely and will be allowed to, once proficiency is met, but there will be adhoc times when you will need to physically come to office to assist in person.

• Handle incoming calls and emails and snail mail to forward to relevant parties.
• Monthly preparation of internal management accounts
• Double checking of Overseas Branch and Finance Dept's online bank preparation of Funds Transfers, Salaries, CPFs, Vendor/Rent payments.
• Bank Reconciliation
• Checking of online portals (Gebiz / Sesami / Tenderboard) for project opportunities and uploading submissions when required.
• E‑documents and paper document filings (receipts, invoices, quotes, staff HR documents etc)
• Preparation of documents (receipts, invoices, quotes, staff HR documents etc)
• Issue Quotes and Invoice and keeping record of them
• General office upkeep (purchasing supplies, liaising with landlord, liaising with cleaner etc)
• Liaising with Utilities/Service provider/Web services when needed (eg, when Internet is down)
• Maintaining various online accounts (ie, keeping track of due dates, subscription renewals, account details etc of various online accounts for software and services)
• Banking in / collection of Cheques
• Liasing with Overseas Branch office for sending/receive of various documents for signatures
• Sourcing and collating for quotes for various products and services when required
• liasing with freelancers for borrowing and returning equipment at office when requried
• Representing office staff where physical presence is required (Eg, Tender Briefings)
• Other ad‑hoc administrative work

Requirements:

Knowledge of Xero Accounting Software

Detailed Focus

Responsible

Able to work independently and mature in attitude

Resourceful

Internet literate

Able to handle simple IT tasks such as resetting of internet / PCs etc

Interest or background knowledge of 3D industry and production is an advantage.

Please include a cover letter to introduce yourself and why you are best suited for the role.