Part-Time, Hybrid WFH, Admin Assistant (Simple duties, ideal for PartTime / Homemaker / Retiree etc)

SIXTREES VIZ COMMS PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Part time

Job summary

A local company specializing in Computer Graphics and Animation is seeking a part-time Admin Assistant. Role includes preparing management accounts, handling correspondence, and assisting with banking and document management. Ideal candidates should have knowledge of Xero, strong administrative skills, and the ability to work independently. Flex hours and a hybrid work-from-home arrangement are available once proficiency is achieved.

Qualifications

• Knowledge of Xero Accounting Software.
• Internet literate.
• Able to handle simple IT tasks such as resetting of internet/PCs.
• Interest or background knowledge of 3D industry and production is an advantage.
• Able to handle simple IT tasks.

Responsibilities

• Prepare monthly internal management accounts.
• Handle incoming calls, emails, and snail mail.
• Perform bank reconciliation.
• Maintain various online accounts.
• Assist with document filing and preparation.
• General office upkeep like purchasing supplies.
• Issue quotes and invoices while keeping records.
• Represent office staff when physical presence is required.

Skills

Xero

Administrative Work

Microsoft Excel

Accounts Payable

Accounts Receivable

Bank Reconciliation

Tax

Payroll

General Ledger

Financial Statements

Xero

Team Player

Able To Work Independently

Tools

Xero Accounting Software

Job description

Roles & Responsibilities

• Please Apply only via My Careers Future. Please do not email us via website etc.
• Sixtrees is a local company specialising in Computer Graphics and Animation.
• We are looking for an Admin Assistant to join us.
• Past experience in operational‑finance / accounts duties knowledge required.
• Flexi hours and Hybrid Work From Home is available once clarity and proficiency of job is achieved.
• Typical workday effort required is 3 to 5 hours spread throughout the whole day.
• 5 day work week
• This is a Part Time position. Please only apply if you are looking for part time positions to accommodate your lifestyle (eg semi‑retired, part time student, homemaker, etc). Do not apply if you are looking for a full time position. Refer to our other posting for a full time position.

Jobscope

• Most of these tasks can be done WFH / remotely and will be allowed to, once proficiency is met, but there will be adhoc times when you will need to physically come to office to assist in person.
• Handle incoming calls and emails and snail mail to forward to relevant parties.
• Monthly preparation of internal management accounts.
• Double checking of Overseas Branch and Finance Dept's online bank preparation of Funds Transfers, Salaries, CPFs, Vendor / Rent payments.
• Bank Reconciliation.
• Checking of online portals (Gebiz / Sesami / Tenderboard) for project opportunities and uploading submissions when required.
• E-documents and paper document filings (receipts, invoices, quotes, staff HR documents etc).
• Preparation of documents (receipts, invoices, quotes, staff HR documents etc).
• Issue Quotes and Invoice and keeping record of them.
• General office upkeep (purchasing supplies, liaising with landlord, liaising with cleaner etc).
• Liaising with Utilities / Service provider / Web services when needed (eg, when Internet is down).
• Maintaining various online accounts (ie, keeping track of due dates, subscription renewals, account details etc of various online accounts for software and services).
• Banking in / collection of Cheques.
• Liasing with Overseas Branch office for sending / receive of various documents for signatures.
• Sourcing and collating for quotes for various products and services when required.
• liasing with freelancers for borrowing and returning equipment at office when requried.
• Representing office staff where physical presence is required (Eg, Tender Briefings).
• Other ad-hoc administrative work.

Requirements

• Knowledge of Xero Accounting Software.
• Detailed Focus.
• Responsible.
• Able to work independently and mature in attitude.
• Resourceful.
• Internet literate.
• Able to handle simple IT tasks such as resetting of internet / PCs etc.
• Interest or background knowledge of 3D industry and production is an advantage.

Please include a cover letter to introduce yourself and why you are best suited for the role.

Tell employers what skills you have.

Skills

• Accounts Payable
• Microsoft Excel
• Administrative Work
• Tax
• Payroll
• Bank Reconciliation
• Accounts Receivable
• General Ledger
• Accounting
• Financial Statements
• Xero
• Team Player
• Able To Work Independently