Administrative Assistant

The Management Corporation - Strata Title Plan No. 1047; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A property management company in Singapore is seeking a candidate to coordinate service requests, support the onboarding of new owners and tenants, and maintain organizational systems for estate operations. You will communicate with residents and handle inquiries, ensuring a smooth transition process. This role requires 'N' level education, with preferred skills in communication and interpersonal relations. Working hours are part-time, Monday to Friday, offering a pay range of $13 to $15 per hour.

Qualifications

• Good communication and interpersonal skills to engage positively with residents and team members.
• Enjoy meeting and interacting with people.

Responsibilities

• Coordinate and respond to residents’ service requests by communicating clearly.
• Support the onboarding process for new owners and tenants.
• Answer phone calls promptly and handle inquiries from residents.
• Maintain an organized filing system for easy retrieval and compliance.
• Coordinate contractors’ visits and monitor work progress.
• Request and follow up on quotations from suppliers.
• Provide general administrative support to the Condominium Manager.
• Use Email and MS Office to prepare documents and communicate.

Skills

Good communication skills

Interpersonal skills

Education

Minimum 'N' level or equivalent education

Job description

Job Summary

Reporting to the Condominium Manager, you will coordinate service requests from residents, support the onboarding of new owners and tenants, and maintain an organized filing system to ensure smooth estate operations.

Responsibilities

• Coordinate and respond to residents’ service requests by communicating clearly with residents and relevant parties to resolve issues promptly
• Support the onboarding process for new owners and tenants by providing accurate information and assistance to ensure a smooth transition
• Answer phone calls promptly and handle enquiries and requests from residents to provide timely resolutions
• Maintain an organized filing system by accurately filing documents and records to ensure easy retrieval and compliance
• Coordinate contractors’ visits and monitor work progress to ensure timely completion of tasks
• Request and follow up on quotations from suppliers and service providers to support procurement decisions
• Provide general administrative support to the Condominium Manager to facilitate daily estate operations
• Use Email and MS Office (Word) to prepare documents and communicate professionally with stakeholders

Required competencies and certifications

• Minimum "N" level or equivalent education

Preferred competencies and qualifications

• Good communication and interpersonal skills to engage positively with residents and team members
• Enjoy meeting and interacting with people

Other Information

Working Hours: Monday to Friday, 4 to 5 hours daily, either 8:30 am to 12:30 pm/1:00 pm or 9:00 am to 1:00/1:30 pm

Salary: $13 to $15 per hour

Location

Next to Bright Hill MRT station

Contact Information

Interested applicants may WhatsApp to 94597557 or email [e-mail]