Paralegal

SIMMONS & SIMMONS JWS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading legal firm in Singapore seeks a legal secretary to provide administrative support on various banking transactions. Responsibilities include drafting documents, coordinating with clients, and preparing ACRA filings. Ideal candidates will have at least two years of relevant experience in the legal industry, preferably in Banking or Finance. You should possess strong communication and problem-solving skills, and be detail-oriented and organized to thrive under pressure.

Qualifications

• Working experience as a legal secretary supporting a banking partner is highly desirable.
• At least two years' related working experience in the legal industry, preferably in Banking/Finance.
• Willingness to learn.

Responsibilities

• Providing general administrative support to fee-earners.
• Communicating and coordinating with clients and external parties.
• Drafting simple ancillary documents.
• Preparing and filing ACRA registrations and de-registrations.
• Preparing online forms for e-stamping of documents.
• Attending to e-stamping of documents.
• Obtaining business profile and running cause book searches.
• Engrossing and issuing legal opinions.
• Proofreading and formatting documents.
• Preparing execution versions of loan and security documents.
• Collating executed documents.
• Preparing bible of documents after the matter is completed.

Skills

Good communication and interpersonal skills

Good analytical and problem-solving skills

Good computer skills

Education

Working experience as a legal secretary supporting a banking partner

At least two years' related working experience in the legal industry

Job description

Main purpose of the role

To work with lawyers on various banking transactions, such as assisting with ACRA filings, e‑stamping, assisting with conditions precedent, as elaborated on below.

Main duties and responsibilities

• Providing general administrative support to fee‑earners including simple drafting based on precedents, reviewing and proof‑reading legal documents.
• Communicating and coordinating with clients and external parties in accordance with instructions from fee‑earners.
• Drafting simple ancillary documents (such as checklists, notices, corporate approvals and etc).
• Preparing and filing of ACRA registrations and de‑registrations.
• Preparing online forms for e‑stamping of documents.
• Attending to E‑stamping of documents such as share charge and/or debenture.
• Obtaining business profile and run cause book searches with e‑litigation platform.
• Engrossing and issuing legal opinions.
• Proofreading and formatting documents.
• Preparing execution versions of loan and security documents and preparing execution instructions.
• Collating executed documents.
• Collating and/or preparing bible of documents after the matter is completed.

Person Specification

Education / Qualifications / Experience:

• Working experience as a legal secretary supporting a banking partner is highly desirable.
• Otherwise at least two years' related working experience in the legal industry, preferably with prior experience in the Banking / Finance sector.
• Willingness to learn.

Knowledge and Technical Skills:

• Good communication and interpersonal skills.
• Good analytical and problem‑solving skills.
• Good computer skills.

General Skills:

• Able to work independently and within a team.
• Proactive team player.
• Well organized; able to work under pressure to prioritise and meet competing deadlines.
• Detail‑oriented and meticulous.
• Sense of responsibility.