PA to Director / Personal Assistant

FRESHENING INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic company in Singapore is seeking a dedicated individual to provide secretarial and operational support to the Director. The role includes organizing meetings, managing travel arrangements, and assisting with HR matters. A diploma and a driving license Class 3/3A are required. Proficiency in MS Office and bilingual skills in English and Chinese are essential. This position offers an exciting opportunity to work closely with leadership and coordinate important company activities.

Qualifications

• Minimum requirement of Diploma.
• Driving license Class 3/3A required.
• Ability to multitask and work efficiently.

Responsibilities

• Provide secretarial support to Director.
• Manage and schedule meetings and appointments.
• Coordinate company’s events and activities.
• Arrange travel arrangements for the Director.
• Assist with HR matters and personal errands.

Skills

Organizational skills

Time management skills

Multitasking

Proficiency in MS Office

Competence in English

Competence in Chinese

Education

Diploma

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job summary

• 1) Provide secretarial support to Director.
• 2) Provide operational support to company’s daily operations activities.

Area of responsibilities

• 1) Provide full support in discreet of personal and secretarial to Director.
• 2) Ensure highest confidential level when dealing with all matters, safekeeping documents and filings.
• 3) Answer phone calls, emails and take messages.
• 4) Manage and schedule meetings and appointments (send out calender invites).
• 5) Provide reminders of important task and deadlines.
• 6) Take minutes of meeting and follow up action if required.
• 7) Arrange travel arrangements, including flights, accommodation and itineraries.
• 8) Attend events, exhibitions, etc with Director.
• 9) Prepare proposal based on director's guide.
• 10) Assist on paperwork and administrative tasks assigned by Director.
• 11) Run errands as requested, including driving when required.
• 12) Coordinate company’s events such as planning activities, meal arrangements, etc.
• 13) Provide support on all HR matters & activities, when required.
• 14) Provide assistance for personal errands and tasks assigned.
• 15) Any other tasks as instructed by Director.
• 16) Any other area of responsibilities that the company deems necessary.

Competency requirements

• 1) Minimum requirement of Diploma.
• 2) Driving license Class 3/3A.
• 3) Organizational and time management skills.
• 4) Proficiency in MS Office (Word, Excel, PowerPoint).
• 5) Ability to multitask and work efficiently.
• 6) Competent in English and Chinese to assist in preparing proposal for customers.